HR Coordinator – Time & Leave (Human Resources): York College/CUNY

Job ID

26794

Location

York College

Full/Part Time

Regular/Temporary

Regular

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GENERAL DUTIES

Provides information and services to the College community to support the Human Resources function.

• Prepares and executes various personnel transactions involving employee recordkeeping, processing of new hires, pay administration, and recruiting
• Maintains an understanding of policies, procedures, regulations, and collective bargaining agreements relevant to human resources
• Organizes and processes employee information; develops and maintains reports and queries; assures data accuracy and completeness
• Responds to requests for information; troubleshoots issues, follows up and responds to employee inquiries
• Assists HR managers with employee communications of all kinds; may prepare materials, conduct orientation sessions, or update web pages
• Performs related duties as assigned.

Job Title Name: HR Coordinator

CONTRACT TITLE

Assistant to HEO

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

York College, founded in 1966, is a center of academic excellence in the heart of Jamaica, Queens. One of the eleven senior colleges in The City University of New York, the College’s mission is to enrich students' lives by fostering an environment where they’ll grow into passionate and engaged learners.

York’s academic programs are housed in three schools: The School of Arts & Sciences, The School of Business and Information Systems, and The School of Health Sciences and Professional Programs. Over sixty baccalaureate programs from across a variety of disciplines, including accounting, aviation management, business, computer science, journalism, social work, teacher education, a dual BS/MS degree in Occupational Therapy, and one of the top-ranked nursing programs in New York State, provide students with opportunities to study liberal arts, sciences, and professional programs. The College also offers five graduate programs: Aviation Management, Clinical Trials Management, Pharmaceutical Science and Business, Physician Assistant, and Social Work.

Located in Queens, the most ethnically diverse county in New York State, the College enrolls 7,000 students from over 95 nations. Nine out of ten students are members of a racial/ethnic minority group, and more than half of undergraduates are the first in their families to pursue higher education.

The College’s 50-acre campus encompasses seven buildings, including science and computer labs, music and television studios, a Performing Arts Center, and a Health and Physical Education Center. The College recently completed seven major construction projects, with more scheduled for the future. In addition, its neighborhood is at the center of a renaissance fueled by economic revitalization.

York College is committed to fostering integrity, diversity, intellectual discovery, and civic engagement to benefit its students, the community, and the world.

Reporting to the HR Manager, the HR Coordinator will have primary responsibility for time & leave and payroll processing and will perform the following duties in addition to the responsibilities listed in the CUNY title overview:

• Collect, review, and process all hourly and full-time employee bi-weekly and monthlytimesheets.
• Certify, track, and maintain all employee time & leave balances, analyzing data for accuracy and records maintenance for various employee groups on campus in accordance with the union contracts and CUNY guidelines.
• Prepare compliance reports related to time & leave information including, but not limited to the annual CUNY report capturing leave balances (annual & sick) for all employees.
• Maintain an in-depth understanding of employee time & leave policies and procedures. Ensure accuracy of data in electronic time & leave system.
• Maintain and disseminate monthly time & leave reports to all staff andmanagers.
• Assist in preparation and participation of HR seminars to advise and educate Yorkemployees.
• Assist with and processmortgageverifications.
• Support FMLA and other leave administration
• Audit timesheets and submit payroll actions for processing and hourly timesheets to Central Office forpayment.

MINIMUM QUALIFICATIONS

Bachelor's Degree required.

OTHER QUALIFICATIONS

• Two (2) years job related experience preferred (experience in payroll or time & leavesystemsis aplus).
• Experience with Microsoft Office, specifically Excel, Word, andOutlook.
• Experience using PeopleSoft or other HRISsystem.
• Detail oriented andorganized.
• Customer serviceacumen.
• Ability to handle confidentialinformation.
• Ability to followdirectives.
• Ability to work within a team environment, while maintaining the ability to work independently whenneeded.
• Experience working in a fast-paced office environment; preferably in higher education, city or state agency.

• Ability to manage multiple projects and adhere to strictdeadlines

COMPENSATION

IMPORTANT NOTICE: Health Plan Coverage for Employees Hired on or after October 1, 2022 City of New York employees and employees of Participating Employers and their eligible dependents hired on or after October 1, 2022 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.

After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period.

If a new health plan is selected, the new plan will be effective on the 366th day.

Only after the 365th day can the employee participate in any Annual Fall Transfer Period. An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to EmblemHealth. An employee, or eligible dependent, must meet certain criteria and the request must be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.

The salary range for this position is $57,517 - $65,946.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

In order to be considered for this position, applicants must include a cover letter, resume, and contact information for three references (email and telephone). Please upload all materials as ONE DOCUMENT in doc, pdf, or rtf format.

You may only apply online through the CUNY.edu job board.

To apply:

Please go to www.CUNY.jobs.

York College/CUNY is an EEO/AA/IRCA/ADA Employer.

CLOSING DATE

The posting will close June 14, 2023

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

We are committed to enhancing our diverse academic community by actively encouraging people with disabilities, minorities, veterans, and women to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. EO/AA Employer.