Job description
Overview:
The
ICAM/Visitor Access Specialist supports the Protective Service Office by providing support services.
Responsibilities:
- Support the processing of Foreign Nationals (FN) as the NHQ Assistant International Visitor Coordinator program by functioning as the Assistant International Visitor Coordinator (IVC). Contractor personnel performing functions as the assistant IVC shall possess and maintain a Secret security clearance.
- Coordinate and work with the Center FNAM requestors and sponsors to process all FN access requests for onsite visitors, offsite visitors meeting with NASA NHQ organizations, and facilitate Center to Center visit requests.
- Process access requests through the NASA IdMAX system and review all FN visitor access control plans to ensure the requirements for each visit are captured and accurate. Complete the database checks through Visual Compliance, I-94, Systematic Alien Verification for Entitlements (SAVE), NCIC, Federal Bureau of Investigations File, National Criminal History Check (NCHC), and NHQ Counterintelligence Office checks for each FN access request.
- Review each FN access request record for accuracy and forward the record to the NHQ Export Control Office for approval for all non-designated country FN visitors and to the HQ NASA Office of International and Interagency Relations (OIIR) Office for FN visitors who are from designated countries.
- Provide organizational services to the CCPS and the entire PSO by answering the office telephone, receiving/greeting visitors at secure doors, review correspondence.
- Provide badging office support by scheduling badging appointments.
- Other duties as assigned
Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)
- High school diploma or GED
- Two years of security, administrative, secretarial and/or badging experience
- Must be able to obtain a DoD security clearance, but not required to start.
- Required to adhere to all government agency guidelines as it applies to COVID vaccine Attestation/Restrictions.
- Other duties as assigned
Knowledge, Skills and Abilities:
- Knowledge of standard office and administrative practices and procedures including business letter writing, records management, report preparation, and filing methods, correct English usage, including spelling, grammar, punctuation and vocabulary, modern office methods, equipment, and procedures.
- Ability to provide varied technical and administrative assistance; use initiative and sound judgment within established guidelines; organize, coordinate, and prioritize a variety of assignments with varying deadlines; work effectively under pressure with frequent interruptions; handle difficult, confidential, and sensitive assignments; organize and maintain a variety of confidential records, reports, and files.
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