Job description

The primary job duties of the Logistics Coordinator at In-Place Machining Company include:

Complete logistics - ground and air transportation, and lodging for IPM personnel. This includes investigating site location, schedules and rates and helping to determine the best alternatives. The most significant duties include:

• Airline reservations through Concur and airline internet websites.
• Car and or other ground transportation.
• Hotel / lodging arrangements.
• Processing of security site access requirements both private and governmental.
• Processing of work permits and visas for international destinations.
• Issuance of company cell phone, camera and I-Pass.
• Determining through CDC and Travel Clinic health hazards for specific job sites.
• Determining if cell phone coverage is available at specific job site locations.
• Providing specific directions and maps to/from airport, hotel, job site locations
• Coordinating the logistics and schedules with the customer point of contact.
• Coordination of completed job packets to respective job sites when traveling remotely.
• Emailing of Travel Checklists and other documents to technicians.

Coordination of freight and other equipment transportation to and from the job site including:

• Creating BOLs for each shipment.
• Arranging freight pickup and delivery with service providers and customer point of contact.
• Obtaining estimates to insure that we get the best value – price vs. schedule vs. method of transportation – when scheduling our freight shipments.
• Providing instructions and issuance of ‘drivers log’ when IPM transports equipment.
• Tracking equipment to be sure that it is returned to the respective location.
• Coordinating with customers and their agents for customs clearance of international shipments.
• Commercial Invoices, packing lists, Carnets, equipment photos and lists as required.

Accounting duties including but not limited to:

• Creating each expense report file for each technician for every job in Concur.
• Creating all purchase orders for logistics activities.
• Working with the Accounts Payable department to verify that invoices for services rendered are accurate and correct.
• Tracking outstanding credits and unused airline tickets for all IPM personnel.
• Tracking distribution of company cell phones, cameras and I-Passes.
• Working with GM to account for and manage distribution of cash advances and creating an IPM cash advance receipt for each advance.
• Flagging high volume purchases., ie international airline tickets to make sure that technician company credit card has adequate credit available.

Preparing travel related support documents such as:

• Creating and completing the Travel Checklist
• Time Sheets
• Report of On-Site Work
• Daily Safety Meeting Review
• Expense Money
• Expense report fax cover page for Concur reporting with submission envelope for mailing.
• Work Scope Acceptance
• Copy of IPM quotation, drawings and technical data defining work scope.
• Safety training documentation as needed or required.
• Customs documents and Commercial Invoices for International projects.

Performing logistical administrative requirements such as:

• Scanning and filing all logistic documents on the file server.
• In-processing new hires travel profiles and monitoring current IPM personnel.
• Assistance with IPM company approved clothing / uniforms for all employees.
• Applications and processing of passports and monitoring expiration dates.
• Monitoring and scheduling of immunizations for IPM personnel.
• Monitoring expiration dates of drivers licenses for IPM personnel.
• Scheduling employee drug screenings.

Other duties include but are not limited to:

• Assisting with answering the phone.
• Keeping the logistics office and common office areas clean, neat and organized.
• Other office support as required.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Work setting:

• In-person

Ability to commute/relocate:

• Milwaukee, WI 53212: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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