Manager, Compensation Accounting and Compliance

Controller - Accounting

80725BR

Manager, Compensation Accounting and Compliance

None - Not included in the union (Yale Union Group)

Full time

Regular

Administration & Operations

Senior Manager; Senior Program Leader (27)

Click here to see our Wage Ranges

Accounting/ Financial, Financial

37.5

Standard (M-F equal number of hours per day)

Central Campus

150 Munson Street
New Haven, CT 06511

Hybrid

The Manager of Compensation Accounting and Compliance manages and leads the ancillary tax reporting and compensation accounting operations for the university. This individual is the functional accounting lead for ancillary tax reporting in accordance with applicable federal and state regulatory requirements. Familiar with a variety of tax concepts, practices, and procedures, this individual is given significant latitude for overseeing all payroll and accounts payable withholding tax-related matters in the Controller’s department. This position is also responsible for the timely and accurate reconciliation of balance sheet and statement of activity accounts (including but not limited to those associated with payroll activity, state and federal tax liabilities) to ensure the accuracy and completeness of the University’s general ledger enabling the preparation of accurate financial statements. This individual will manage a team and ensure that all assigned general accounting activities are carried out in compliance with University standards and other regulations, with an emphasis on (but not limited to) compensation accounting and compliance and other regulatory activities.

1. Directs, mentors, and supervises a team responsible for detailed work associated with ancillary tax reporting, payroll and accounts payable withholding, compensation accounting, and the timely and accurate reconciliation of balance sheet and statement of activity accounts (including but not limited to those associated with payroll activity and withholdings and state and federal tax liabilities) to ensure the accuracy and completeness of the University’s general ledger enabling the preparation of accurate financial statements. 2. Manages the process for and ensures timeliness, accuracy and completeness of federal, state, and local ancillary tax filings and payments. Ancillary tax reporting includes timely backup withholding; 1099, 1042-S, CT A&E, Sales & Use and property tax filings and payments; maintaining appropriate documentation to support internal and external reviews; addressing tax notifications; and the consolidation and reconciliation of data used to create and file quarterly and/or annual tax filings along with related schedules and reports. 3. Manages and leads collaborations with International Tax, Payroll, Accounts Payable, Treasury and other teams in the center of expertise to facilitate position objectives. 4. Reviews, oversees, and/or prepares reconciliations of all university-level balance sheet and statement of activity accounts falling within position scope. Lead complex multi-system reconciliations. Reviews and or approves journal entries required to accurately record activity in certain cost centers or university business processes for which this General Accounting team is responsible. Includes reconciliations and variance analyses that serves as the basis for internal quarterly reports and the annual financial report. 5. Oversees and or prepares supporting schedules as requested by internal and external auditors. 6. Manages the university escheatment process, which includes filings across more than 45 jurisdictions. 7. Prepares and manages quality assurance and compliance activities impacting the financial areas for which this General Accounting team is responsible. Supports budget and forecasting activities, as requested. Establish, implement and/or maintain strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resources use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external reporting requirements. Anticipate, Identify, communicate, address and/or escalate risks in a timely and appropriate manner to protect the assets, resources, information and reputation of the organization and University. 8. Provides support to the broad university community and any external party that has provided 1099 reportable services or received non-employee compensation from the university. Manages the process and team that responds to inquiries regarding withholding, 1099 and 1042-S documents issued by the university, amendments, and related accounting or reporting questions. Provides a high level of customer service that cultivates and maintains strong working relationships and effectively communicates information; takes ownership and accountability for timeliness, accuracy, and relationship management. 9. Leads and/or participates as a functional resource in the design, development and enhancement of the reports necessary to facilitate team activities, monitoring, and controls and meet the compliance needs of internal and external users. Assists other leaders and staff in the Controller’s group by providing financial information through the interpretation, analysis, reporting and reconciliation of data. 10. Manages/leads large projects with ITS and/or Financial Systems and Solutions related to core department systems and processes, including workday functionality and third-party systems.

Bachelor’s Degree in accounting, taxation, or similar field. Eight years of experience or an equivalent combination of education and experience. Demonstrated deep knowledge of financial accounting, reporting, analysis, and internal controls.

Well-developed, strong analytical, accounting, financial management and problem-solving skills with the ability to clearly articulate complex analysis, propose and execute upon creative solutions, make independent decisions with prudent judgment and tact, prioritize multiple projects and perform under tight deadlines in a fast-paced environment.

Familiar with a variety of tax concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals. Ability to perform independent tax research.

High standards for personal and professional excellence, achievement, and integrity. An open and collaborative style that promotes partnerships, team building and the ability to build strong relationships across constituents. Demonstrated ability to manage confidential and/or sensitive information.

Well-organized, detail-oriented, self-motivated, and proactive with a strong sense of urgency to deadlines; advanced ability to manage multiple tasks and concurrent priorities. Highly flexible and adaptable to change; curious and resourceful. Ability to be highly productive and accountable under limited supervisor.

Excellent oral and written communication and interpersonal skills. Demonstrated ability to work with a wide variety of stakeholders, from senior leadership to transactional staff. Excellent computer skills, Excel in particular, and a demonstrated ability to quickly achieve results.

Certified Public Accountant (CPA) and/or public accounting experience highly preferred. Experience with tax-exempt and pass-through entities, exposure to complex tax reporting in a large, matrixed organization. Proven supervisory, managerial, delegation, and leadership skills with focus on both team building and mentoring.

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All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

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The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

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