Job description
The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.
BASIC FUNCTIONS:
Under the direction of the Curator of Manuscript Division, the Manuscript Library Associate supports the day-to-day operation of the Manuscript Division, including but not limited to maintaining office files, records, materials, researcher appointments, copying, scanning, creating/preparing reports, various forms, labels and create basic level collection inventories.
SUPERVISORY ACCOUNTABILITY:
N/A
NATURE AND SCOPE:
Internal contacts may include senior administrators, faculty, students, and staff. External contacts may include vendors, consultants, and the public.
PRINCIPAL ACCOUNTABILITIES:
- Supports the day-to-day operation of the Manuscript Division, including but not limited to researcher assistance, maintaining office files, records, materials, copying, scanning, creating/preparing reports, various forms, labels and create basic level collection inventories.
- Provides administrative and clerical support services primarily to the Manuscript Division
- Assists in the processing of manuscript and archival collections according to archival standards for arrangement, description, preservation and cataloging
- Assists in the creation of digitized material from the collections based upon digitization standards
- Assists in the coordination of specialized digitization needs with researchers
- Performs additional research as needed to facilitate data entry for collection management software
- Uses collection and other research facilities to assist researchers
- Assists in archival research projects as assigned to support programming and exhibit preparation
- Assists in processing incoming donations including inventory
- Greets patrons and performs initial check-in procedures
- Maintaining archival and office supply inventories as well as identify budget needs and other administrative tasks
- Assists in maintaining databases
- Responds to customer service calls and emails and routes calls and emails to the appropriate person, if necessary
- Assist in coordinating meetings, such as preparing agendas, scheduling rooms and coordinating logistics.
- Attends various meetings and prepares meeting notes summarizing the key action items from the meeting
- Adheres to all HU/HUL policies and procedures
- Assists in ensuring manuscripts programs and services are managed or implemented in a manner in support of HU/HUL sustainability efforts
- Performs other duties as assigned
- Assists in planning, coordinating and implementing events which may necessity working weekend or evening hours
- Conducts oneself in a professional manner including reporting to work on time
- Works independently, organizes, prioritizes and works on multiple tasks and completes assignments within specified deadlines
- Researches, compiles and organizes information, and prepares and maintains accurate records, files, publications and reports
CORE COMPETENCIES:
- Communicates effectively both verbally and in writing to colleagues, customers, officials, agencies, and companies. Interpret and apply rules, regulations, policies, and procedures.
- Responds to customer service calls and emails, and routes customers to the appropriate person, as necessary
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Routes mail and correspondence, both internal and external to the appropriate person, division or department
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Adheres to all HU/HUL policies, procedures and standards as well as applicable state and federal state regulations/guidelines
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Assists in ensuring program, events and/or facility and services are managed or implemented in a manner in support of HU/HUL sustainability efforts
-
Coordinates with other team members, departments, team leaders, divisions, outside organizations/agencies and the public
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Follows directions from management, verbally or in writing
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Uses computers and related equipment in a stand-alone or local area network environment
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Performs other duties as assigned
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Expertise in the use of voice mail systems, computers, with operational knowledge of One Drive, and the Internet. Operational knowledge or ability to learn ArchivesSpace software.
MINIMUM REQUIREMENTS:
Two years wage-earning experience in administrative work and sixty semester hours from a college or university in African-American, Africana Studies, History, Archives, Library Studies or a related field. May be required to walk, stand for long periods of time, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, and climb without any difficulty. May be required to lift and carry up to 50 lbs without assistance
COVID - 19 Vaccination Information:
All newly hired faculty, staff and student employees are required to vaccinate and to have proof of vaccination(s) upon their first day of employment. Please familiarize yourself with the University’s
COVID-19 vaccination requirements and verification
policy.
Exemption and Waiver Information:
Medical and religious exemptions from vaccinations will be granted in accordance with federal and local law. Employees must request an exemption by completing the
More information on Howard University’s COVID-19 response and protocol can be found
Medical and religious exemptions from vaccinations will be granted in accordance with federal and local law. Employees must request an exemption by completing the
COVID-19 vaccination exemption request form
.
More information on Howard University’s COVID-19 response and protocol can be found
here
.
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