Love animals? Want to spend your day surrounded by wagging tails and soft purrs?

Humane Society Silicon Valley (HSSV), an independent, privately funded, 501(c)(3) non-profit organization, has been serving people and pets in Silicon Valley for over 90 years. Having facilitated more than half a million animal adoptions, HSSV is leading the charge for animal welfare through community programs, creative marketing techniques, and effective homeless animal prevention strategies.

We are a passionate, high-performing team who believes that collaboration is key to our success. We do our best work by leveraging each other’s strengths and making sure to create opportunities for the work to be fun and meet our individual goals.

We take our mission seriously: To save and enhance lives – both two-legged and four legged! We envision a better world for animals and the people who love them, and we’re dedicated to making that vision a reality.

Overview

The Medical Operations Associate will support the systems and inventory needs for the Medical team, in collaboration with Finance for monthly reporting and reconciliation needs. This is a temporary role, working approx. 10-15 hours a week with some flexibility (Monday – Friday) which is a 100% onsite position.

Duties and Responsibilities

• Review purchase orders generated by the inventory management system (Cubex).
• Place orders (Cubex and non-Cubex) approved by management.
• Update prices in Cubex to match order prices and receive orders into Cubex.
• Scan packing slips with receiving notes to Finance.
• Download restock reports and enter invoice numbers and cost adjustments into Cubex.
• Download the CapOne transaction spreadsheet and enter invoice numbers and restocking notes.
• Code and submit (1) Cubex expense reports in AP software (Concur) weekly (2) Cubex and Non-Cubex invoices in Concur weekly and (3) Non-Cubex expense reports in Concur monthly.
• Make timely credit card payments to vendors not on auto-pay.
• Partner with Finance for month end inventory count and Cubex reconciliation (update quantities in Cubex and resolve reconciliation questions).
• Update systems as needed based on inventory transactions.
• Other job duties assigned as needed.

Requirements

• Must be extremely detailed orientated and exceptional with working with numbers.
• Proficient with databases and systems a must.
• Excellent verbal and written communication skills.
• Ability to be successful in a fast-paced environment meeting deadlines throughout the month.

Work Days and Hours
Hours are flexible and based on organizational need. Hours may include days or evening hours, weekdays or weekends, depending on staffing needs.

Candidate Tip

Add "apps.bamboohr.com" to your email contact list so you make sure to receive emails from HSSV regarding your application.