Job description

Medical Records & Administrative Clerk

The primary purpose of the Medical Records/Administrative Clerk position is to establish and maintain organized medical records and files assuring compliances with state and federal standards.

Essential job functions include, but not limited to:

• Maintains patient’s files and retrieve files for scheduled appointment; files patient data/results upon receipt of information; prepares file labels.
• Files and retrieves patient records accurately; purges records as per department policy; and create new patient charts;
• Distributes lab reports to physicians and responds to correspondence requests.
• Performs data entry of patient and related information; accessing information on practice management software.
• Receives requests and subpoenas for medical records; reviews files and determine records to be released.
• Mails out requests for records when presented with a properly completed medical release.
• Responds to requests for medical records; processes letters and reports; answers and directs telephone calls.
• Opens and distribute mail on a daily basis.
• Use Outlook and management software for correspondences and emails hourly.

PERFORMANCE REQUIREMENTS:

Knowledge of: medical terminology; principles and practices of health information records systems; uses and limitations of medical records, indexes, and classification systems; office procedures; basic math including addition and subtraction.

Ability to: alphabetize and compare names and numbers accurately and rapidly; review work for completeness and accuracy; make decisions in procedural matters; write correspondence using correct grammar, spelling, and punctuation; read and understand procedures regarding release of medical records; using a computer keyboard to enter data and access information; maintain confidentiality of patient records; set priorities of work load to meet deadlines; establish and maintain effective working relationships with insurance companies, other government agencies, and coworkers. Must have the ability to act independently.

Skills: Must have organizational, telephone etiquette and interpersonal/human relations skills.

EDUCATION & EXPERIENCE: High school diploma or equivalent, with minimum of one (1) year experience in medical records preferred.

We offer an excellent benefit package including Health/Dental Insurance, Vision, 401(k) with employer match, Paid Time Off (PTO), Holiday Pay, Life Insurance and Short-Term Disability.

We are an Equal Employment Opportunity Employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: One location

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