Job description
Posting Details
Title
Museum of Art Assistant Registrar
Posting Number
S01061JP
Department
Museum of Art
Job Summary
The Assistant Registrar maintains confidential archival and permanent collections files, manages photography, and processes permanent collection image reproduction requests. This position reports to the Registrar and Collections Manager and works closely with the curatorial and art handling staff.
- Maintains digital and physical exhibition and collections archives.
- With Register, manages the Museum System database and provides support to staff.
- Manages permanent collection and exhibition photography. Responsible for editing, resizing and uploading images to database.
- Assists in collection care, including but not limited to, database and physical file upkeep, proper collection handling, display, storage, packing, and shipping.
- Maintains collection inventory, including art moves and storage locations, and oversees local art shipments as needed
- Assists Registrar in preparing loan agreements, crating, and shipping arrangements for permanent collections loans and for loans for exhibitions at BCMA and traveling exhibitions when necessary. Oversees installation and de-installation of exhibitions at BCMA and traveling exhibitions as needed; acts as courier when needed
- Manages all incoming requests for photographic reproduction of artworks in the permanent collections.
- Oversees all copyright permissions and procedures for the permanent collections and temporary loans, including permissions for marketing materials, scholarly articles, commercial merchandise, and exhibition catalogues.
Hourly range for this position is expected to be: Minimum $22.00 – Maximum $25.00/ per hour (This role is eligible for overtime)
Education/Skills Requirements
Required:
- High school diploma or equivalent
- Knowledge of current best practices in museum collections cataloguing
- Strong written and oral communication skills.
- Experience with Microsoft 365, photo editing software, and collections management software require
Preferred:
- Bachelors or Masters degree in museum studies or art history preferred, or equivalent combination of education and experience.
- Knowledge of TMS, TMSCollections, and/or Embark systems
- Knowledge of Crystal reports
Experience Requirements and/or Equivalents
Required:
- 3+ years of collections management, conservation, installation and/or registration experience in a museum, gallery or fine art shipping setting
Standard Work Days and Hours
- This position is a part-time, year round, benefits eligible role working 24 hours per week during Museum office hours (Monday – Friday, 8:00 a.m. – 5:00 p.m.) on a specific schedule to be determined. Occasional evening and/or weekend work is required.
About Bowdoin
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift
Employment Category
Part Time Year Round
FTE
0.60
Benefits Eligible
Yes
Pay Type
Hourly
Background Check Package Requirements
Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?
No
Is a pre-placement physical required for this position?
No
Posting Date
04/07/2023
Applications Accepted Until
Open Until Filled
No
Type of Posting
Internal/External
Special Instructions to Applicants
EEO Information
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
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