Job description

The Office/AP Assistant will be responsible for providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.

Essential Duties and Responsibilities

• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Contribute to team effort by accomplishing related results as needed
• Responsible for entering vendor invoices and credit memos, reconciling purchase receipts, packing lists and vouchers
• Responsible for data entry for Project Managers and Superintendents
• Prepare payment runs
• Verifying expense reports and preparing paychecks for Subcontractors
• Correspondence with all creditors and vendors regarding payment schedules, outstanding credits and other finance-related inquiries
• Perform other duties as required

Requirements

• High School Diploma required. Bachelor’s degree preferred
• Construction Accounts Payable experience preferred
• QuickBooks or other accounting software experience required
• Candidate must have excellent communication and organizational skills
• Looking for professional who can work independently, self-starter and motivated
• Organized and exceptional attention to detail and accuracy
• Willing to learn multiple job skills
• Able to work with minimal supervision and within a team
• Excellent communication skills, both verbal and written
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• West Palm Beach, FL 33411: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have experience with construction accounts payable?

Work Location: One location

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