Job description

STATUS: Permanent/Provisional

SALARY: $33,383- $40,936*

NEGOTIATING UNIT: Civil Service Employees Association (CSEA)

OFFICE/REGION: NYS Office for People With Developmental Disabilities - Taconic

DIVISION/DEPARTMENT: Division of Enterprise Solutions/Business Office

LOCATION: Taconic Campus

25 Center Circle

Wassaic, New York 12592

SHIFT/PASS DAYS: 8:00AM – 4:00PM Monday-Friday (37.5 hours per week)

OTHER: *Posted Hiring Salary includes the sum of statutory hiring rate ($31,870) and Mid-Hudson Adjustment ($1,513). The Mid-Hudson Adjustment ($1,513) is also added to job rate ($39,423)

POSITION DESCRIPTION:

These positions are for the Division of Enterprise Solutions. Under the direct supervision of the Office Assistant 2, the Office Assistant 1 will process work within the OPWDD Division of Enterprise Solutions. The Office Assistant 1 responsibilities may include duties associated with the Contracting/Procurement Unit, Mailroom, Personal Accounts, Audit and Cashier’s Office, Accounts Payable, Credit Cards, Travel or Transportation Unit.

PRIMARY DUTIES AND RESPONSIBILITES:

Duties include but are not limited to:

· Provide clerical support to the senior staff in each unit

· Follow NYS Procurement Guidelines pertaining to Contracting/Procurement

· Follow NYS Finance Law pertaining to payments

· Audit procurement logs and receipts

· Reconcile p-card charges in the Statewide Financial System (SFS)

· Verifies invoices for received goods and services

· Confirm goods and services have been received before payment is made

· Maintain electronic and hard copy files

· Interfaces with the Business Service Center (BSC)

· Reconciles the DDSO’s procurement card transactions.

· Other duties as assigned.

MINIMUM QUALIFICATIONS:

Permanent candidates must currently be a permanent Office Assistant 1 OR be reachable on the current Civil Service eligible list

Transfer candidates mustbe eligible for transfer under Section 70.1 of the Civil Service Law.

Provisional candidates:There are no minimum education or experience requirements for these examinations.

Preferred Qualifications: A working knowledge of Microsoft Word and Excel.

APPLICATION PROCEDURE:

Interested candidates should submit a cover letter detailing how you meet the minimum qualifications and a current resume to the Taconic DDSOO Human Resources Office. Please provide your social security number for service certification and transfer eligibility determination process. Also be sure to include the vacancy number on this announcement on your resume.

Taconic OPWDD – Human Resources

25 Center Circle

Wassaic, New York 12592

Phone: 845-877-6821 ext. 3367

Fax: 845-877-3851

Please note:

· Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785

· Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

· In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.

· For CSEA positions: Local Bidding Agreements will be honored.

· If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer.

· OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Job Type: Full-time

Pay: $33,383.00 - $40,936.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

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