Job description
Position Summary:
Adams State University is implementing a new Student Information System (SIS), which requires significant time commitments from existing staff. The purpose of this position is to provide administrative support to one of several departments during the two-year transition. This position will cover regular staff duties and may also have duties related directly to the conversion.
Each position is a twelve-month exempt, at will, full-time position to be contracted for approximately 2 years, based on available funding, reporting to the director of respective areas across campus.
Specific Job Duties (Essential Functions and Responsibilities):
Perform general customer services tasks, such as in-person, telephone, and email communication and correspondence with customers.- Work closely with the department’s supervisor to support efficient operations by performing organizational and administrative work including clerical work, typing and composing correspondence, filing, answering phones, and responding to the needs of the department.
- Maintain and create accurate records, both electronic and hardcopy.
- Other miscellaneous administrative duties as assigned by the supervisor.
- Special project work, which may involve projects like coordinating logistics of a departmental meeting, proofreading assistance, scanning documents for electronic record storage, assisting with detailed reviews of reports, and similar work.
- Other duties as assigned.
Minimum Qualifications:
- Bachelor’s degree or two years’ experience in an occupational field related to the work assigned to the position.
- Ability to treat others with respect, civility, and courtesy and to work honestly, effectively, and collegially with employees, students, and the community. This includes the ability to use appropriate conflict management skills to effectively manage any disagreement that might arise or to bring the disagreement to management for assistance in productive resolution when the situation requires.
Preferred Qualifications:
- Fundamental knowledge of MS Office software or Google applications.
- Excellent customer service skills.
- Experience working with Enterprise Resource Planning (ERP) systems such as Ellucian
- Experience working in an office setting, utilizing MS Excel to create spreadsheets and extrapolate data.
Adams State University values an inclusive environment that facilitates collegial relationships, encourages mutual understanding among diverse individuals, and leads to addressing issues and differences in an atmosphere where all are valued and affirmed. We warmly invite applications from candidates who thrive in this environment of honesty, efficacy, and collaboration.
Conditions of Employment:
The position is a full-time, 12-month exempt at-will administrative position with benefits.
Salary and Benefits:
$36,000 annually; salary is commensurate with education, qualification, and experience. Adams State University offers an excellent, competitive benefits package including shared premiums for a comprehensive health insurance plan, dental insurance, retirement plan, life insurance, and other insurance options. For more information regarding ASU benefits please visit:
https://www.adams.edu/hr/benefits/
Required Application Materials:
- Letter of application, describing interest and directly addressing qualifications for the position;
- Current resume/vita;
- Names and contact information of three professional references; and
- Unofficial or official transcripts from all post-secondary education institutions attended (official transcripts required upon hiring).
Please Submit All Application Materials Electronically Through the ASU Careers page.
Questions may be directed to Kendra Marquez, Technical Business Analyst, Computing Services
kendramarquez@adams.edu
Telephone: (719)587-7790
Position open until filled. Priority consideration for those who apply by May 31, 2023.
Questions may be directed to Kendra Marquez, Technical Business Analyst, Computing Services
kendramarquez@adams.edu
Telephone: (719)587-7790
Position open until filled. Priority consideration for those who apply by May 31, 2023.
Additional Information:
In compliance with the Immigration Control Act of 1968 candidates for positions must provide proof of eligibility to work before an offer of employment can be made final.
Adams State University performs background checks as a condition of employment for prospective employees and current employees seeking certain promotional opportunities. Offers of employment are contingent upon completion of an acceptable background check. Applicants will be asked to provide personal data and sign a release form before the background check is conducted. Applicants who fail to provide the data and consent form will not be considered for employment or promotion. Background checks include review of criminal records and sex offender registry background. Credit and driving record background may apply to certain positions.
About Adams State University – Alamosa, Colorado
Adams State University is a state-supported regional comprehensive university in Alamosa, Colorado, United States. Adams State is Colorado’s premier Hispanic Serving Institution (HSI) and is also a Minority Serving Institution (MSI) with over 54% of our students representing diverse backgrounds. We have a high percentage of first-generation students with an equally high
percentage of students who are Pell eligible. The university offers undergraduate programs in the physical and natural sciences, social sciences, kinesiology, fine arts, business and nursing, and specializes in educator curricula in several disciplines. Adams State also offers graduate degrees in history, art, business (MBA), and educator programs, including counselor education; the university
also has a doctoral (PhD) program in counselor education. The university has an active athletic program, both in participatory sports and in athletics educator training. The Adams State Grizzly athletic teams compete under the auspices of the Rocky Mountain Athletic Conference. Located in the beautiful San Luis Valley between the Sangre de Cristo and San Juan mountain ranges, Adams State University is a state-supported Hispanic Serving Institution (HSI) in Alamosa, CO. The vast San Luis Valley is designated the Sangre de Cristo National Heritage Area. We are, at 7,500 feet, in the largest alpine valley in the United States. Alamosa is located approximately 3.5 hours from Denver, 1.5 hours from Taos, New Mexico, and 2.5 hours from Santa Fe, New Mexico.
Alamosa has a population of 9,500, with recently built elementary schools, a moderate cost of living, and affordable housing. ASU takes a leading role in local theatre performances and musical events and is in an area where the opportunities for outdoor recreation abound.
Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets. Well-informed hiring decisions contribute to this effort. Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.
Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibits discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Adams State University (ASU) may be directed to ASU's Office of Equal Opportunity, Director Ana Guevara, and/or to the Assistant Secretary for Civil Rights of the Department of Education. Support resources for sexual misconduct, ASU's sexual misconduct policies, contact information for the Adams State University's Office of Equal Opportunity & Title IX, as well as a detailed procedure for filing a grievance due to discrimination on the basis of sex may be found online at
https://www.adams.edu/administration/oeo/reporting-sexual-harassment/
. These procedures also describe the University's response to reports and/or complaints of sex discrimination or sexual
harassment.
Adams State University is an Equal
Opportunity/Affirmative
Action employer. Applications are sought from all qualified persons regardless of race, color, sex, disability, and, as covered by law, veteran status. In addition, University policies prohibit discrimination on the basis of religion, national origin, ancestry, age, sexual orientation including transgender status and gender expression, marital status, and parental status.
Adams State University is dedicated to fostering Inclusive Excellence and especially encourages applications from women, people of color, members of the LGBTQ+ community, veterans, individuals with disabilities, and other historically underrepresented populations. Given the university’s mission and student body composition, the institution is committed to increasing the diversity of its professional staff and is actively seeking qualified applicants who have experiences, skills, and/or personal attributes that augment the perspectives of our current faculty and staff; we will give particular consideration to qualified applicants with experience in ethnically diverse settings or who possess varied language skills and have a record of successful experience in engaging diverse
communities and student populations. Additional information about the university and the academic mission may be found at
www.adams.edu/academics
/
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