Job description

Job Title: Office Assistant (part time – 20 hours per week; 1040 hours per year)

Responsible to: Hardin County Extension Director (CED)

Primary Responsibility: Provide leadership in the operation of the county extension office and provide clients with friendly, efficient service and ISU research-based information.

Primary Duties:

· Open and close the office.

· Keep CED informed of office operations and methods to improve efficiency.

· Answer phone and handle correspondence.

· File publications maintain inventory and organize supplies.

· Order supplies, equipment and materials selecting best value with CED approval.

· Write receipts in appropriate receipt book and make change for clients and staff.

· Open mail and route to appropriate staff.

· Maintain office and meeting room calendar.

· Contact appropriate vendors for repair and maintenance of building and equipment with CED approval.

· Facilitate Blu-ray trainings.

· Prepare meeting and conference rooms for meetings and events.

· Maintain Hardin County Extension web page and links.

· Assist with training new office staff.

· Provide general office support for office staff and extension partners

· Assist with 4-H programming including county fair and awards night. Some weekend hours and week nights required.

· Attend meetings/seminars/in-service activities related to position and responsibilities with CED approval.

· Complete other related duties as assigned.

· Ability to work with flexibility to serve client and staffing needs.

Qualifications/Skills:

· Working knowledge of Outlook, Excel, MS Word, PowerPoint, Publisher and web browsers.

· Ability to learn new software applications

· Working knowledge of installing programs and attaching, downloading and transferring files

· Proficient keyboarding skills

· Experience with photocopier, folding machine, fax/scanning & multi-line phone system

· Ability to greet people in a friendly courteous manner

· Ability to work in a team atmosphere

· Dependable, organized & detail oriented

· Ability to lift 40 pounds

· Ability to reach six-feet heights by stepladder

· Ability to pass ISU Extension’s criminal, sex offender and motor vehicle record screening

Attendance/Punctuality:

· Consistent attendance and punctuality a must

Job Type: Part-time

Pay: From $14.00 per hour

Benefits:

• Employee assistance program
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Iowa Falls, IA 50126: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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