Who we're looking for:

We have an exciting opportunity for an Office Assistant/ Recruiting Assistant to join The Douglaston Companies. This is a dynamic opportunity to support various functions in the company, which will include human resources, risk and insurance. This role will also have oversight of the office management function. We’re looking to build the best teams possible with highly motivated and engaged employees. If you are looking to work in a collaborative and supportive environment, but also be challenged in your role, we welcome you to apply!

Essential duties and responsibilities:

• Review, order and monitor all supplies for main offices; negotiate pricing; stock and distribute supplies.
• Monitor office switchboard and route calls.
• Retrieve messages from voicemail and forward to appropriate personnel.
• Manage the mail, postage and package routing functions for the offices.
• Maintain printers and copiers; call for maintenance as needed.
• Assist Human Resources with recruiting including candidate screening, reviewing resumes and creating offer letters.
• Assist Risk Management department with calendar, expense reports. Coordinate off-site trade safety pre-plan meetings, staff safety training, company depositions, mediations, trials, as needed. Ensure licenses & designations are up to date.
• Other duties/ projects as assigned.

Qualifications, skills, and abilities:

• Minimum of 2 years in an administrative capacity, strongly preferred.
• Must have excellent communication skills.
• Ability to organize, prioritize, multi-task, work independently.
• Must maintain confidentiality.
• Knowledge Office Suite.

Diverse candidates are encouraged to apply! The Douglaston Companies is proud to be an inclusive Equal Opportunity Employer, committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination based on any legally protected status or protected characteristic, including, but not limited to an individual’s sex, race, color, ethnicity, ancestry, national origin, age, religion, gender identity or expression, sexual orientation, genetic information, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, military or veteran status.

*COVID-19 Vaccination*

The Douglaston Companies encourages all employees to receive the vaccine against COVID-19 but is not required for employment.

What else can you expect from The Douglaston Companies?

• Health: We proudly offer a full suite of health benefits! That’s medical, dental, vision, FSA, HSA, and even pet insurance for your furry family, to name a few. We also provide Life Insurance employer paid (basic with option to purchase more), Enhanced Short-Term Disability and Long-Term Disability coverage!
• Wealth: great pay, 401(k) plan with a very generous employer match and vesting schedule because your retirement is just as important to us as it is to you!
• Development: virtual courses, tuition reimbursement, lunch and learns and wellness programs.
• Balance: paid time off, 8 company holidays, hybrid work schedule with 4 days in the office and 1 remote (subject to your location and role). We offer a fun-fast paced culture that’s a perfect mix of high performance.

Salary Range:

$40,000 - 45,000k/yr.

Who we are:

Douglaston Development, Levine Builders, and Clinton Management are a dynamic privately held group of companies with a unique owner-builder-manager advantage, known collectively as The Douglaston Companies.

The Douglaston Companies started with the founding of Levine Builders in 1979 with just two people. Standing by our core values of integrity and ethics for the past four decades the firm has grown to 200 employees. By providing general contracting and construction management services, Levine Builders has built, renovated, and rehabilitated thousands of residential units and millions of square feet of commercial, hotel, office buildings, retail centers, religious, educational, and healthcare facilities.

With the later establishment of Douglaston Development as the driving engine of the organization, the two companies worked in unison to leverage each other’s expertise to develop and build most complex projects while also growing and thriving in challenging markets.

In 2002, Clinton Management was founded to manage the expanding portfolio of developments created by Douglaston Development and constructed by Levine Builders. Clinton Management oversees a broad portfolio of moderate-income housing, luxury apartments, commercial, and retail properties.

Each affiliate company works together to cohesively acquire property, develop it to its full potential, and manage it efficiently, assuring that each investment achieves and maintains maximum value and profitability while strengthening the community in which the assets are located.