Job description

(Office Coordinator / Accounts Payable / Customer Service – Crystal Lake, IL)

CAMFIL - A GLOBAL LEADER IN AIR FILTERS AND CLEAN AIR SOLUTIONS

For more than half a century, Camfil has been a leading manufacturer of premium clean air solutions. We provide commercial and industrial systems for air filtration and air pollution control that improve worker and equipment productivity, minimize energy use, and benefit human health and the environment.

The Camfil Group is headquartered in Stockholm, Sweden, and has 30 manufacturing sites, six R&D centers, local sales offices in 30 countries, and over 5,300 employees and growing. We proudly serve and support customers in a wide variety of industries and in communities across the world. To discover how Camfil helps to protect people, processes and the environment, visit us at www.camfil.com.

We are currently seeking an Office Coordinator / Accounts Payable Associate / Customer Service person for our Crystal Lake, IL location.

SUMMARY: This person will perform a variety of duties including but not limited to all office coordination responsibilities such as office flow, data entry, labor card entry, office events, ordering, setting up and take down for events, ordering, answering phones, first point of contact for visitors, scheduling, a wide variety of overall office requirements to support the office staff and visitors, etc. Additionally, this person will be responsible for Accounts Payable including areas such as accurately tracking what is owed to vendors, and ensuring payments are approved and processed correctly. This position will also serve as back up for Customer Service.

ACCOUNTS PAYABLE DUTIES & RESPONSIBILITIES:

· Prepare invoices for entry

· Route electronic invoices through automated AP system

· Verify approvals, verify general ledger codes, and post invoices to ERP system

· Investigate discrepancies between prices, quantities, invoices, and purchase orders; and reconcile

· File reports

· Investigate uncashed vendor payments

· Track and enter invoices

· Release invoices for payment

· Administer manual check process: verify information, post check, include in Check Register

· Participate in month end process: ensure reports or housed properly, prepare appropriate journal entries

· Enter new vendors

· Compile appropriate information on purchased assets

· Complete and update asset spreadsheet

· Journalize assets

· Lend back-up support to Customer Service Representative daily

· Administrative functions to include planning company gatherings

· Perform other office duties and projects as assigned

CUSTOMER SERVICE DUTIES & RESPONSIBILITIES:

· Provide back-up support to Customer Service as needed

· Customer service to included internal and external customers.

· Regular communication with the sales team to ensure they have current information – order status, pricing questions, stocking levels, lead-times, freight issues, etc.

· Pricing – provide current costing to the sales team and quotations to our customers.

OFFICE COORDINATOR DUTIES & RESPONSIBILITIES:

• General office management – complete office administrative functions properly, accurately, in a timely manner, while utilizing established standard work.
• Collect labor cards and enter into ERP system (MacPac). Balance against payroll timekeeping system.
• Event coordination, and cleanup as needed.

QUALIFICATIONS:

· Minimum High School Diploma or GED equivalent

· 1+ year Accounts Payable experience

· Experience in an office environment with order processing and accounts payable

· ERP system experience desired (Medius and MacPac a plus)

· Specific skills - computer software skills to include strong proficiency with MS-Office (Outlook, Word, & Excel), CRM system familiarity, keen attention to detail, and excellent organizational and communications skills

· Personal characteristics – self-motivated, careful attention to detail, confidence, personal accountability, customer driven, resilient, optimistic with a positive attitude, and always a high level of integrity. Maintains high confidentiality and professionalism

EEO STATEMENT: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Crystal Lake, IL 60014: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Accounts Payable: 1 year (Required)
• Office environment with order processing: 1 year (Required)

Work Location: In person

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