The WKU Department of Physics and Astronomy is seeking applicants for a full-time Office Coordinator. This person will provide primary office support for a department of full-time faculty/staff, part-time faculty/staff, student workers, department majors/minors and graduate students.

Responsibilities will include:

• Coordinating the hiring process, and payroll for part-time faculty, staff, and student workers
• Working with college staff to coordinate the processing of deposits and receipts, purchasing, tracking budgets (including multiple external grants and contracts), and overseeing all department accounts
• Record-keeping for faculty and student travel
• Coordinating the calendar of the department chair
• Serving as webmaster for the department
• Hiring and supervising student office workers
• Working with the department chair to develop, input, and maintain the department's schedule of classes
• Overseeing the department's events calendar
• Communicating with prospective students and scheduling visits and tours.
• Overseeing office operations and maintaining office supplies and equipment
• Coordinating all publicity and promotional efforts, including advertising, social media, and the creation of promotional and recruiting materials.

Knowledge and Skills Considered Essential for Success:

• Ability to establish priorities and work independently
• Organized and detail-oriented, with the capacity to work efficiently and accurately in an environment with frequent interruption
• Excellent written, verbal, and interpersonal communication skills, customer service skills, problem-solving and decision-making skills, telephone and e-mail etiquette
• Ability to work in a team environment and interact professionally with a wide spectrum of individuals, including faculty, staff, administration, other university offices, and vendors
• Ability to operate office equipment such as scanners, printers, copiers, multi-line phones, etc.
• Proficient in Banner, Microsoft Office and Google Docs
• Ability to learn and operate multiple software systems

• Two-year post-secondary education, plus 2 years related administrative experience.

Salary Range: $15.38 - $17.44/hr

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU''s Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at joshua.hayes@wku.edu or by phone at (270) 745-5121.

The University is also required to investigate complaints of sex and gender-based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Ena Demir, who can be contacted via email at ena.demir@wku.edu or by phone at (270) 745-6867. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

For information related to job postings, please email employment@wku.edu.