Job description

Looking to make a difference and expand your skill set at the same time? This is the position for you.

This position is responsible for providing administrative support primarily to the Site Director and other staff as directed. Duties include but are not limited to, taking lead on all regional center related duties, scheduling for students and staff, greeting visitors, answering and directing incoming calls, maintaining general files and student records, assisting with payroll processing and student transportation.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

___1. Organizes, tracks, produces and submits student quarterly budgets for all

regional center consumers.

___2. Uploads and records purchase of service orders for all regional center

consumers.

___3. Trains all students and staff on regional center expectations and consumer

rights and responsibilities

___4. Organizes completion of quarterly reports and submits to regional center

service coordinators. Assist with oversight of quality assurance audits with

regional center.

___5. Tracks student attendance, logs and calculates mileage for Regional Center

billing

___6. Assists in producing, updating, and maintaining weakly schedules for students and staff utilizing required software application. Assures changes in schedules are appropriately communicated to affected staff and students.

___7. Distributes weekly schedules to student

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. They must be able to perform their duties in a positive work mode and serve as a positive role model and influence for clients and peers. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. EDUCATION and/or EXPERIENCE
High school diploma with a minimum of three years of relevant experience, preferably working with special needs students.

Proficiency is required in Microsoft applications such as Word, Excel, Outlook, and PowerPoint.

2. CERTIFICATIONS, LICENSES, REGISTRATIONS
Valid state driver’s license with appropriate endorsement.

3. LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, students, parents, and the general public.

4. MATHEMATICAL SKILLS
Ability to perform basic math functions and calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

5. REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to think and act quickly and calmly in an emergency situation and make independent decisions.

6. PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk and hear; use hands to finger, handle or feel; and reach with hands and arms. The employee may occasionally be required to climb or balance and stoop or kneel. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move a minimum of 25 pounds. Specific vision abilities required by this job include close, distant, and peripheral vision, color and depth perception, and ability to adjust focus.

7. WORK ENVIRONMENT
The work environment for this position is generally a typical office setting. While performing the essential functions of this job, the employee may occasionally be exposed to students who may ask inappropriate personal questions, display socially unacceptable personal behaviors, use profanity and sexually explicit phrases, make insulting remarks or threats regarding appearance, age, sex, or race, and exhibit defiance, dishonesty, and assaultive or self destructive behaviors. The employee is occasionally exposed to outside weather conditions, and may be subject to occasional travel as required by facility needs. The noise level in the work environment is usually quiet to moderate.

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
CLE continues to follow CDC and regional guidelines to maintain the health and safety of all students and staff.

Ability to commute/relocate:

• Costa Mesa, CA: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)
• Regional Center of California: 1 year (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: One location

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