Job description
Job Description:
MINIMUM QUALIFICATIONS
One (1) year of experience performing general office support or clerical duties in a professional office setting such as government office, clinic or physician’s office, court or legal office.
Applicants possessing experience with PIMS, a Prosecution Information Management System, and OMS, an Offender Management System, or other similar prosecution/law enforcement case management software, may be preferred. Experience must be clearly documented on your application profile and/or resume.
Due to the nature of this position, the successful applicant must successfully pass an initial criminal background check as well as every two years thereafter and continuously meet the requirements of the Bureau of Criminal Information (BCI).
ESSENTIAL FUNCTIONS
The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not all-inclusive. The omission of specific duties and responsibilities will not preclude it from the position.
Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without a reasonable accommodation.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
The ability to perform essential physical requirements such as lifting, walking, sitting, kneeling, or bending.
JOB SUMMARY
Performs data entry and office/program support. Enters criminal case information into database as first step in file creation process and interacts with law enforcement personnel.
Performs data entry and office/program support. Enters criminal case information into database as first step in file creation process and interacts with law enforcement personnel.
MINIMUM QUALIFICATIONS
One (1) year of experience performing general office support or clerical duties in a professional office setting such as government office, clinic or physician’s office, court or legal office.
Applicants possessing experience with PIMS, a Prosecution Information Management System, and OMS, an Offender Management System, or other similar prosecution/law enforcement case management software, may be preferred. Experience must be clearly documented on your application profile and/or resume.
Due to the nature of this position, the successful applicant must successfully pass an initial criminal background check as well as every two years thereafter and continuously meet the requirements of the Bureau of Criminal Information (BCI).
ESSENTIAL FUNCTIONS
The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not all-inclusive. The omission of specific duties and responsibilities will not preclude it from the position.
Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without a reasonable accommodation.
- Responds to public inquiries by answering telephones and assisting visitors.
- Provides general information to the public and outside agencies; maintains the confidentiality of District Attorney and Court records according to law and policy.
- Enters case information into database.
- Prepares and distributes office and court documents
- Maintains a complete and accurate physical file and computer record for any and all cases assigned.
- Maintains all correspondence as directed.
- Accomplishes archiving requirements as needed throughout the calendar year.
- Appears for court proceedings as requested.
- Provides general office support as needed.
- Greets and assists the public in a prompt, courteous and professional manner.
- Maintains a cooperative, professional and appropriate attitude in the work place.
- Accepts special projects and assignments as they relate to the ongoing priorities of the office.
- Performs other duties as needed.
KNOWLEDGE, SKILLS AND ABILITIES (KSA)
Knowledge of:
Knowledge of:
- Basic arithmetic calculations
- Modern office practices and procedures
Skills and Abilities to:
- Work with computer software related to job specific duties
- Operate standard office equipment.
- Produce written documents, forms, and charts
- Communicate effectively in English both orally and in writing
- Perform excellent customer service and work cooperatively within a team environment
- Create and maintain records, files, and reports
- Understand and follow broad objectives and instructions
- Gather and condense relevant and useful information
- Work with minimum supervision and act independently
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
The ability to perform essential physical requirements such as lifting, walking, sitting, kneeling, or bending.
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