COMPANY DESCRIPTION:
Visual Comfort & Co. We are the industry’s leading resource for decorative and architectural lighting, as well as ceiling fans. Our extensive product assortment is available in every style, for every application, and fits every budget.

Our family of brands include Visual Comfort - the premier resource for signature designer lighting; Tech Lighting - the leading brand for modern decorative and specification grade, architectural lighting; Generation Lighting - combining legacy collections along with a new generation of well-known, leading designers that offers lighting at an outstanding value; and Monte Carlo - specializing in trend-inspired ceiling fan designs.

SUMMARY:
The Material Admin will be responsible for coordinating order fulfilment for customer orders with various departments to ensure delivery to customer within promised lead time. Responsibilities of a Material Admin include, but are not limited to, Bridge Clerk, Parts Scheduler, Order Expeditor, Shipping Processor and Freight Coordinator.

QUALIFICATIONS:
Education: HS diploma or equivalent.

Related Experience:
A minimum of 2 years of full-time related experience working in a distribution environment, specifically in inventory, planning, scheduling, or shipping. Any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities will be accepted.

Must be able to read, write and speak English.

Must exhibit proficient computer skills, including word processing, spreadsheets, and outlook.
JDE experience a plus.

HOURS:
Monday through Friday, full-time with work hours designated by the Supervisor. Team Members are required to work overtime when requested.

REQUIRED KNOWLEDGE, ABILITIES, AND SKILLS:
Ability to work in a team atmosphere, promoting positive work relationships with both internal and external guests.
Strong knowledge of the principles, practices, and objectives of warehouse movement and time management.
Working knowledge of RF scanners, stock movement and cycle counting.
Ability to follow directions and communicate in English verbally and in writing and to read and understand materials printed in English.
Basic mathematical skills
Previous production, order entry, shipping or MRP experience a plus.
Ability to multitask, work independently and problem solve.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Provide general warehouse administrative support
• Coordinate the processing of all shipping orders.
• Distribution of picking labels and operational reports.
• Manage the release of orders

Bridges:

• Allocate all picking assignments
• Evaluates past and future sales orders and make assessments based on product availability
• Ensure the timely receipt of all incoming merchandise and company supplies
• Track and monitor any delays in merchandise
• Monitor work order flow and ensure orders are filled accurately
• Report and coordinate with inventory, production and purchasing on any discrepancies. (Out of stock, location issues)
• Enter tickets for Bill of Material issues
• Take initiative, pick, process work orders and communicate
• Create and perform cycle counts-Run replenishment reports for Production
• Research orders and respond to customer service

Scheduler:

• Utilize MRP system to pull reports, print work orders
• Distribute orders to instruction room and picking team.
• Ensure that orders are filled accurately by due dates
• Promptly resolve all material or location issues communicated by picking team

Order Expeditor:

• Monitor sales order flows (product allocation and the release of sales orders) to make sure orders are moving through to the warehouses correctly and in a timely manner.
• Review product shortage concerns and allocate product to meet specific customer needs.
• Expedite past due customer orders through various internal departments and provide timely updates to Customer Service and other departments with new information.
• Report and coordinate with planning, inventory, and production on any discrepancies.
• Modify or reallocate sales order allocations based on business needs.

Shipping Processor:

• Utilize JDE to confirm shipping methods
• Ensure that all orders on the conveyer are processed
• Generate BOLs using ADSI
• Utilize ADSI to create shipping labels (UPS and Fed Ex)
• Call truck carriers to coordinate shipment schedule
• Interact with truck drivers to facilitate correct distribution and sign off on paperwork along with removal of trailers from the correct docks.
• Complete Domestic and International forms (invoices, tariff codes and carrier bill of lading/air bills)

Freight Coordinator:

• Process 50 to 60 shipment sale orders daily using ADSI (our shipping processing software) which will generate (BOL)
• Manually generate Bill of Ladings and commercial invoices needed
• Pull purchase orders from Webdocs for special instructions on shipment
• Correspond with Customer Service team to ensure that all documents regarding truck shipments are processed
• Track delivery progress of customer freight
• Negotiate freight cost with our carriers to save money.
• Assist Packers with their requests on certain orders that have special instructions.

All Team Members

• Must demonstrate commitment, dependability, punctuality, and adherence to agreed-upon schedule as determined by manager.
• Supports and exhibits the Visual Comfort Group Company Values
• Participate in twice daily ergo exercises

MARGINAL FUNCTIONS:
Performs other duties as assigned

PHYSICAL REQUIREMENTS:

Lifting: frequently
Sitting: occasionally
Standing: frequently
Climbing: occasionally
Kneeling: occasionally
Reaching: frequently
Feeling: occasionally
Walking: frequently
Bending: occasionally
Balancing: occasionally
Crouching: occasionally
Handling: frequently
Strength: light (up to 0-25 lbs.)
Stooping: occasionally
Crawling: occasionally
Manual dexterity: frequently

COGNITIVE CONSIDERATIONS:
Must exhibit cognitive abilities to:
make balanced, fact-based, relevant recommendations & decisions
focus on critical tasks and ideas which require specific, detailed attention without getting distracted by irrelevant considerations
respect the requirements and deadlines of others (both internal and external constituents) in order to drive decision making

ENVIRONMENTAL CONSIDERATIONS:
General work area is indoors, in a smoke-free environment with varied temperature and fluorescent lighting.
Exposure to noise distractions from employees or equipment operation in adjacent work areas.
Infrequent exposure to cleaning materials. (e.g., Windex).

EQUAL EMPLOYMENT OPPORTUNITY
During employment team members are treated without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity, or expression, genetic information, or any other legally protected status.

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, and efforts of working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job when circumstances change, e.g., emergencies, rush jobs, changes in personnel, workload, technological development, etc.