Job description

The American Accounting Association is the largest community of accountants in academia. Founded in 1916, we have a rich and reputable history built on leading-edge research and publications. The diversity of our membership creates a fertile environment for collaboration and innovation. Collectively, we shape the future of accounting through teaching, research, and a powerful network, ensuring our position as thought leaders in accounting.

The American Accounting Association is seeking a part-time hourly Administrative Assistant to join our team at our Lakewood Ranch Office located in Sarasota County, Florida. This position requires 4 days per week in the office, but days and times are flexible. This is 20 hours a week position.

Job Responsibilities:

Administrative Assistant Job Responsibilities:

• Provides administrative support to ensure efficient operation of the AAA headquarters.
• Provides administrative support across all departments.
• Answers phone calls, schedules meetings and supports visitors.
• Collect and distribute mail.
• Ability to take credit card payments over the phone.
• Assists with scheduling virtual meetings by sending meeting polls and requests.
• Managing staff events such as ordering food, scheduling catering, décor etc.
• Performs administrative duties such as filing, typing, copying, binding, scanning, etc.
• Completes operational requirements by supporting administrative projects and expediting work results.
• Assists in making needed travel arrangements.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports AAA team by performing tasks related to organization and strong communication.
• Works in AAA headquarters office 4 days a week.
• Reports directly to the Executive Assistant.

Technical Skills:

• Knowledge of appropriate software including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and OneDrive), Zoom, and Adobe Acrobat
• Strong attention to detail required.
• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Verbal Communication

Education and Experience Requirements:

• High school diploma or equivalent education required.
• 3 years of administrative assistant experience required.
• Excellent written and oral communication skills required.
• Ability to work successfully with all levels of professionals, both internally and externally.
• Strong attention to detail required.
• Valid FL driver’s license and current automobile insurance

Physical Requirements

• While performing the job duties, the employee is regularly required to see, speak, and hear to exchange information.
• The employee is frequently required to sit, stand, and walk; reach with hands and arms and use finger dexterity.
• The employee is occasionally required to bend at the waist, stoop, kneel and crouch; and perform work that involves lifting, pushing, and/or pulling of objects that may be approximately 25 pounds.

Company Website – https://aaahq.org

The American Accounting Association fully complies with the Americans with Disabilities Act (ADA) and will make reasonable accommodations to enable individuals with disabilities to perform the essential job functions.

We are an equal opportunity, at-will employer and do not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation, or national origin.

Job Type: Part-time – 20 hours a week

Salary: $17.00 per hour

Job Type: Part-time

Pay: $17.00 per hour

Schedule:

• Day shift

Ability to commute/relocate:

• Lakewood Ranch, FL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 3 years (Required)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

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