Job description

About the Organization

SummerStage of Delafield is a 501(c)(3) nonprofit performing arts organization with an idyllic outdoor stage located in the Lapham Peak Unit of the Kettle Moraine State Forest. Our mission is to provide high-quality theatrical productions, live music, and community events to the Lake Country area.

Position Summary

SummerStage is seeking a part-time office manager for basic administrative tasks and customer service. At the moment, the position is remote as SummerStage currently doesn’t have a physical office, but this may change in the future. This role would also need to be at the stage located in Lapham Peak as needed during the season. Primary duties include managing patron communication channels, handling financial transactions, and serving as the “face” of the organization. The ideal candidate is organized, outgoing, and detail oriented.

Reports to: President

Status: Part-time hourly position (5-10 hrs/wk Nov. - May, up to 20 hrs/wk June - Oct.)

Compensation: $15 per hour, season tickets

Location: Remote/work from home with some in-person activities in Delafield, WI

Duties and Responsibilities

• Monitor and answer messages to SummerStage’s main phone line and general email address
• Process orders for advance ticket sales
• Collect mail and distribute as appropriate
• Manage front-of-house operational supplies, including inventory and stocking
• Accounts payable: Collect invoices and send to bookkeeper for payment
• Accounts receivable: deposit cash to the bank
• Prepare seed money for events (petty cash)
• Enter donations and enter into Arts People and send out acknowledgement if necessary
• Be available during office hours (in person if necessary)
• Serve as a backup for event managers and box office staff as necessary
• Other administrative duties as assigned.

Requirements

• 1-2 years of experience in an office environment
• Excellent organizational skills and attention to detail
• Proven history of reliability and honesty, particularly with handling financial transactions
• Ability to meet in person as required
• Preferred: 2-year or 4-year degree in business administration or a related field
• Nice to have: Experience with fundraising software, a love for the arts

SummerStage of Delafield is an Equal Opportunity Employer. We prohibit discrimination and harassment of any kind based on age, race, gender, sexual orientation, religion, national origin, disability, or any other characteristic protected by law. We are committed to equity, inclusivity, and diversity, and are seeking like-minded individuals to be part of the team.

Job Type: Part-time

Pay: $15.00 per hour

Ability to commute/relocate:

• Delafield, WI 53018: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Administrative experience (Preferred)
• Microsoft Office (Preferred)

Work Location: Hybrid remote in Delafield, WI 53018

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