Team:

People

Reports to:

Director of People Operations

Job Summary:

The Payroll/Benefits Coordinator position is a major contributor to the organization in regard to ensuring the timely and accurate delivery of the semi-monthly employee payroll. Set up and maintain employee files, process changes, field questions and communicate with all employees. Maintain all payroll and benefit enrollment records. This position supports key areas of the Human Resources departments.

Supervisory Responsibilities:

• None.

Duties and Responsibilities:

• Process employee payroll semi-monthly and off cycle payrolls related to bonuses, commissions, and final pay laws as applicable.
• Payroll reporting.
• Benefit data knowledge, system updates, and record keeping.
• Manage garnishments, contributions, 401k, and other payables.
• Support the development and maintenance of employee data files within iSolved, All Savers, Principal, and John Hancock
• Must be able to handle high-pressure situations.
• Other projects as needed within Payroll, Benefits, and the HR Department
• Review, optimize and monitor, HR processes in HRIS in cooperation with the People Team and other teams as needed.
• Works closely with Finance and IT, providing data integrations for financial reporting.
• Building custom reports and extracting data requests.
• Train system users on functionalities and new features; become HRIS Super-User
• Provide training and coaching to management, HR, and production associates in the use of HRIS system.
• Schedule payments, calculate appropriate taxes, administer insurance & benefit deductions, garnishments, and many other payroll processing activities.
• Manage multi-state payrolls and be knowledgeable of state specific requirements.
• Assist with financial audits related to pay records and associated general ledger.
• Work closely with Finance department as it relates to payroll, balancing, reports, audits, etc.
• Ensure compliance with applicable wage and hour laws.
• Responsible for timely processing of payroll in accordance with labor regulations and standard accounting principles.
• Abide by current payroll tax requirements and relevant laws associated with the processing of employee wage data, including payroll taxes, employee federal and state income and social security taxes.
• Research and resolve payroll discrepancies with employees.
• Maintain employee database.
• Prepare reports for HR staff as needed including but not limited to EEO-1, turnover data, etc.
• the integrity of internal database files and reporting capabilities
• Upload documents and file accordingly in electronic personnel files, HRIS, etc.
• Provide support to facilitate, complete and sustain improvement projects.
• Complete special projects and other duties as assigned.
• Perform other duties as assigned.

Required Skills and Abilities:

• Bachelor's Degree in a related field is preferred; and, 2-4 years' experience in full payroll / HRIS
• Current Certified Payroll Professional (CPP) (Preferred)
• Proficient in iSolved (Preferred)
• Understanding of HR systems and operations
• Experience in software conversion/implementation (Preferred)
• Proficient in MS Office (Word, Excel, Outlook
• Strong attention to detail & processing data sets with a high level of accuracy
• Excellent analytical skills
• Excellent organizational and time management skills and must be able to meet deadlines
• Able to work well under pressure
• Excellent project management skills
• Strong leadership, interpersonal, presentation, and communication skills

Physical Requirements:

The HR Coordinator – Payroll/Benefits is frequently required to operate a computer and file and retrieve written and electronically stored documents. The physical demands include, but are not limited to, standing, sitting, walking, lifting, carrying, reaching, handling, kneeling, crouching, and bending. Clerical positions can be mentally challenging.

Work Schedule:

• Monday – Friday
• 8:00 am – 5:00 pm
• The HR Coordinator – Payroll/Benefits is an onsite position.
• The expectation of the role is to be on site during normal business hours.

Job Classification:

• Nonexempt