POSITION SUMMARY

The Payroll/AP position is to implement the day-to-day policies and procedures while complying with the federal, state, and local payroll functions and as instructed by the Admissions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for the payroll functions which include assisting payroll coordinators with payroll issues, Kronos timekeeping and entry, and enforcing policies and procedures (approx. 75 – 100 employees)
• Reviewing and preparing employee timecards in Kronos on a timely basis
• Interfacing hours from Kronos to ADP for bi-monthly payroll processing
• Completing accurate and timely payroll cycles
• Editing and balancing payroll batches in ADP for payment
• Maintaining payroll deduction authorization records for employees
• Maintaining appropriate W-4 tax records for employees
• Ensuring employees receive their checks during scheduled pay cycles
• Communicating with department supervisors/managers concerning payroll matters
• Verifying employee work and personnel records when necessary
• Mailing payroll checks to employees no longer employed
• Preparing quarterly payroll reports as required
• Preparing tax deposits in accordance with current regulations
• Abiding with all facility policies and procedures including not disclosing user ID codes and passwords
• Processing invoices in Doc Star and Great Plains
• Preparing checks and matching invoices with the checks
• Supporting facilities AP personnel with Policy and Procedure
• Educating facilities AP personnel
• Assisting with vendor inquiries
• Month end closing of accounts payable
• Ensuring timely and accurate completion of tasks
• Supporting the continued growth of the company

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies these are the only duties you will be required to perform as directed by management. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Education / Licensure

• High school diploma or GED
• Some college advertising, business, marketing, accounting or finance courses helpful

Qualifications / Experience

• 1 year experience as Accounts Payable and/or Payroll Coordinator in a long-term care environment preferred
• Must be able to read, write, speak, and understand the English language

*Per California state mandate, the COVID 19 vaccine is required for this position