Career Opportunity Number

23-021

Position Title:

Payroll Tax Coordinator

Location

Administrative Center

Position Type:

Full-Time

Class Category

Classified Staff

Job Open Date

03/30/2023

Job Close Date

04/30/2023

Open Until Filled

No

Initial Screen Date:

05/03/2023

Minimal Qualifications:

• Bachelor’s Degree in Human Resources, Accounting, Business Management or related area.

• 3 years payroll, accounting, or human resources related experience.

• Minimum Education Qualification can be substituted with an equivalent combination of educations and experience sufficient to successfully perform the essential duties of the job.

Preferred qualifications:

• Experience processing federal, state, and local payroll taxes in a multi-state, multi-locality environment

• Experience setting up and maintaining tax presence and compliance in multiple states and localities

• Experience processing monthly, quarterly, and annual tax reporting such as 941’s and W-2’s at the federal, state, and local levels

• Experience reconciling payroll accounts

• Experience in a high volume customer service environment

Work Hours

Normally scheduled 8:00 am – 4:30 pm, Monday through Friday; however, may be required to work other shifts to include evenings and/or weekends. Schedule subject to change based upon department needs.

Compensation

Starting pay is $49,935 Competitive benefit package is included.

Special Instructions to Applicants

Class Summary

Full-time staff position responsible for performing a variety of customer service, general accounting and clerical tasks to ensure timely and accurate processing of various district payroll duties and responsibilities. Responsibilities include entering payroll information, processing payrolls tasks, processing Federal, State, and Local taxes, and reconciling all payroll accounts.

Typical Essential Duties

• Figures, processes, and reconciles all taxes including Federal and multiple states and localities. Prepares and processes all monthly, quarterly and annual reporting (941’s, W-2’s) at the federal, state (including multiple states), local (may include multiple localities), and employee level.

• Sets up and maintains tax presence in all applicable states and localities adding additional states and localities as needed.

• Ensures and maintains compliance for all federal taxes plus all applicable states and localities.

• Maintains and reconciles all payroll accounts including annuities, taxes, retirement, and general deductions, finds and corrects discrepancies using general accounting procedures.

• Processes payroll-related information relating to payroll taxes, social security, and/or retirement benefits; work may involve researching, verifying, entering and/or updating information; submitting and/or uploading files; processing payments, refunds, invoices, checks, and other fiscal transactions; and calculating, compiling, and/or reviewing employee/program participant data, including wages and leave information.

• Reviews account, check, and other fiscal information, and resolves any discrepancies to ensure compliance with applicable laws, policies, and procedures.

• Prepare, maintains, and/or reviews general and fiscal reports, records, files, spreadsheets, and other documentation, to facilitate timely and accurate reporting, and ensure compliance with applicable laws, policies, and procedures; work may involve researching and compiling data, utilizing online systems and software, and running reports to identify information inaccuracy.

• Coordinates with employees, staff, tax agencies, courts, vendors, school districts, and other internal and external staff, departments, and/or agencies, to respond to questions, requests, and inquiries; provide written/oral technical and general information on payroll matters and tax issues.

• Provide knowledge and expertise of tax laws, compliance, and accounting principles, making sure all knowledge is up-to-date and current.

• Provides assistance to employees relating to problems, concerns, and/or questions relating to payroll (specific to payroll taxes and accounts).

• May assist with employment verifications, filing, and other tasks as needed.

• Assist in payroll processing duties as needed or as a back-up.

Knowledge

• Knowledge of payroll processing practices;

• Knowledge of accounting practices

• Knowledge of multi-state, multi-locality and Federal payroll taxes

• Knowledge of applicable Federal, State, and local laws

• Knowledge of computers and automated payroll processing and other related software;

• Knowledge of modern office equipment;

• Knowledge of standard office procedures;

• Knowledge of customer service principles;

Skills

• Skilled in operating a computer and related software applications;

• Skilled in performing mathematical calculations;

• Skilled in providing customer service;

• Skilled in reading, interpreting, and applying technical information;

• Skilled in identifying and resolving problems;

• Skilled in reviewing a variety of payroll documents and forms and identifying incorrect information;

• Skilled in meeting strict payroll deadlines;

• Skilled in operating modern office equipment;

• Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

Positions Supervised

Physical Requirements

1. Sedentary work involving sitting most of the time, occasionally involving mobility within the office and the building.

2. Input information to computer involving repetitive motions up to 75% of the day.

3. Lift or move cartons weighing up to 40 pounds occasionally.

4. Reach, bend, and stoop to access information in files and move cartons.

5. Work accurately at fast pace with interruptions.

6. Move from room to room and floor to floor occasionally.

7. Perceive environmental alerting signals of telephones and alarms.

Licensing Requirements