Job description

SmartSetter.io is an extremely fast-growing enterprise recruiting service focusing on the real estate industry. Our CEO, Shaun Nilsson, is an extremely accomplished individual, and is looking for a super organized, witty, and quick thinking personal assistant to aid him in his daily schedule.

** Must be located in Miami, FL**

Job Description

We are seeking a passionate Personal Assistant/Executive Assistant professional for immediate start with our company and working directly with the CEO.

The PA/EA position is to free a CEO’s time from organizing and administrative tasks so that they can spend maximum time on strategic tasks

We accept nothing less than a 100% positive, friendly and enthusiastic attitude, and those not passionate about a career in PA/EA Services need not apply.

Tasks involve

• communications (over phone, email and text), problem solving, project management, calendar planning and reporting.

• acting as a first point of contact: dealing with correspondence and phone calls

• managing diaries and organizing meetings and appointments, often controlling access to the manager/executive

• booking and arranging travel, transport and accommodation

• organizing events and conferences

• reminding the manager/executive of important tasks and deadlines

• typing, compiling and preparing reports, presentations and correspondence

• managing databases and filing systems

• implementing and maintaining procedures/administrative systems

• liaising with staff, suppliers and clients

• collating and filing expenses

• miscellaneous tasks to support their manager, which will vary according to the CEO

Skills and Qualifications:

• Project Management Skills

• Ability to Communicate Effectively

• Reliability, Trustworthy

• Ability to Manage Multiple Projects and Relationships Simultaneously

• Negotiation Skills

• Listening Skills

• Time Management Skills

• BA/BS Degree preferred

• CRM (Hubspot or similar) experience a major asset

• Gmail, Excel, Sheets, Online forms, Calendar software experience an asset

• Previous PA/EA experience a bonus!

• Benefits:

• Work from home opportunity but must be available to report to CEO in person when needed

• Casual dress
• Must have access to a vehicle and be licensed to drive

Job Type: Full-time

Salary: $50,000.00 - $60,000.00 per year

Schedule:

• Monday to Friday
• On call
• Weekend availability

Experience:

• Executive Assistant/Personal Assistant: 2 years (Preferred)

Work Location: One location

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