Scheduled Hours

40

Position Summary

The Washington University School of Medicine Operations & Facilities Management Department provides a range of services for the medical campus in a customer-focused, efficient, and sustainable manner. Operations & Facilities Management maintains 61 university buildings and provides operational, planning, and construction services to over 8.3 million gross square feet of space. We will open three new facilities between 2023 and 2025 with over 1.5M BGSF. In addition, the School of Medicine continues expanding its reach on and off campus in teaching, clinical care, and research. Our team plays a vital and important role in delivering care, research, and services.

Provides analytical, operational, communications, planning and senior level administrative support to Associate Vice Chancellor, Associate vice Dean of the Operations and Facilities Management Department (OFMD). Work is fast-paced and complex in nature. Considerable judgment, tact, creativity, and initiative are required in resolving problems. May have functional responsibility for providing direction to other administrative staff. This position will also provide special project support to Campus Real Estate, Strategic Planning and Physical Planning Executive Director and projects that support our campus and district partners.

Job Description

Primary Duties and Responsibilities

• Participates in various support functions and projects for the AVC on all district-planning efforts with the hospital and like partners, which WUSM AVC leads, including public realm, infrastructure, mobility, site, capital renewal, and transportation planning.
• Provides board committee planning for the Facilities Planning Committee of the Board, board presentation development, content review, and related planning activities.
• Provides support to the AVC in the development, planning and management of the campus strategic capital planning efforts, liaising with other service areas, partners on jointly owned facilities and joint capital planning efforts.
• Oversees and leads various aspects of the departmental annual performance report, KPI tracking and strategic performance reporting for the department for all operational areas (coordination, development and quality control).
• Manages Senior Leadership Team (SLT) Planning, providing guidance, coordination and support.
• Staffs, plans and manages all partner related matters including site planning, joint leadership (BJC/Campus Partners), mobility planning, and specialty project assignments for key campus planning projects (space/capital/operations) and support.
• Plans and staffs departmental strategic planning efforts, retreats and action plans. Assists AVC with annual departmental salary planning efforts.
• Draft a variety of materials including analyzing data, memos, confidential reports, and other correspondence.
• May schedule and coordinate meetings, and directs other program coordinator roles in support of major planning efforts and capital projects.
• Anticipates agenda items and materials for presentations and/or distribution. Manages the meeting logistics and ensures meetings progress as scheduled. Takes, organizes, writes, and distributes clear, succinct minutes of meetings. Identifies and follows up on action items.
• Collects, integrates, and summarizes responses to information requests. Resolves problems, as appropriate, using knowledge of policies, procedures, and projects in process.
• Compiles reports and ensures consistent style, accuracy, completeness, and compliance with policies and procedures.
• Performs independent research and coordinates data for reports and presentations.
• Performs duties as assigned.

Preferred Qualifications

• Master’s Degree in Business or a related field.
• Effective organizational, verbal, written, and interpersonal skills are critical.
• Ability to work under pressure with short deadlines.
• Ability to work accurately with minimal supervision, show initiative, exercise good judgment, and handle confidential matters.
• Proficient in Excel, PowerPoint, Word, Outlook, Zoom, and Teams.
• Must be able to think critically, work with limited direction, and thrive in a team-based environment.
• Archibus knowledge and ability to use databases to create analyses.

Required Qualifications

Bachelor’s degree and three years of administrative experience and/or office management or high school diploma or equivalent high school certification and seven years of administrative experience and/or office management.

Grade

G12

Salary Range

$55,600.00 - $94,900.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.