POSITION TITLE Program Admin

LOCATION New Orleans, LA

MANAGER WCC Assistant Program Manager

POSITION TYPE Full Time

Customer Driven | Best People | Smarter, Faster | Family Culture | Make it Happen

Our values are embedded in our organization and form the basis of our business planning, recruitment processes, training, and leadership.
Birdon is a diversified global group of companies supplying whole of life solutions to the maritime, military, infrastructure, and resource sectors.
We deliver value for our customers through our innovative people, organisational agility, and operational excellence.

MAIN DUTIES AND RESPONSIBILITIES

• Support the Program Team leaders and team members in day-to-day operations necessary to meet the requirements of the WCC contract.
• Support level will include organizational activities including meeting/event setup, attendance, and note/minute taking/distribution.
• Maintain several logs, drafting and reviewing several documents and ensuring office is equipment with required supplies.
• Support Program Management Team in day-to-day operations.
• Maintain several logs and rolling action item list.
• Attend and take notes and meeting minutes for a variety of meetings.
• Ensure office facilities are maintained with required supplies on a monthly basis.
• Draft documents upon request.
• Populate and Maintain office schedule.
• Assist Headquarters HR in managing program specific 3rd party recruiters.
• Assist Headquarters HR in onboarding new hire employees.
• Enter purchase requisitions upon request.
• Setup and arrange particulars for several internal and external meetings and events.
• Review various documents to ensure grammatical and aesthetic presentation is accurate and in a professional manner.
• Create and maintain filling systems.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence.

QUALIFICATIONS & ATTRIBUTES

Essential

• Proficient with Microsoft Office Suite software including Teams, Word, Excel, Project, and Outlook.
• Ability to read and interpret documents such as safety rules, general business periodicals, professional documents, Company policies/procedures, and governmental regulations.
• Ability to apply common sense understanding to conduct instructions furnished in written, verbal, or diagram form.
• Ability to effectively present information and respond to questions from senior management, employees, government officials, and the public.

Desirable

• Secondary Education Degree or 2+ years quivalent experience
• Ability to identify new processes and procedures for continual improvement.
• Experience with implementation and management of SharePoint sites

WORKING CONDITIONS

• This role will require minimal travel to Lockport, LA (construction site).
• Employees must regularly lift and/or move up to 25 pounds.

BENEFITS

• Medical, Dental, Vision, Disability, Life, AD&D, Critical Illness insurance
• Vacation
• Sick Leave
• 401k retirement plan with generous company match
• Paid Holidays
• Employee Assistance Program
• Additional wellness benefits
• Employee Referral Program
• Education Assistance & Tuition Reimbursement Program