POSITION SUMMARY

This position is available for a full-time Project Assistant in our St. Johns office, Structural Service Group, working on transportation, bridge, and municipal projects. This position plays a critical role in report review and processing, assisting with scheduling field work, preparing contract documents, and assisting with client management.

THE COMPANY

Spicer Group, Inc. is a multi-disciplinary engineering, surveying, planning, and architecture company. We have offices in Saginaw, St. Johns, Manistee, Traverse City, Dundee, Byron Center, East Lansing, Standish, Bingham Farms, and Atlanta, Georgia. Spicer Group prides itself on our core values of commitment to growth, great client relationships, excellent services and solutions, maintaining a team environment, and having integrity in all we do. We are seeking a candidate who will strive to uphold our core values.

Spicer Group, Inc. offers a comprehensive benefits package that reflects our respect and commitment for our employees, their contributions, professional goals, and personal goals. This includes, but is not limited to: sick, vacation, and holiday pay, fitness membership reimbursement, a 401(k) matching program, profit sharing, health, dental, and vision insurance options, and much more! In addition to our benefits package, we host employee appreciation events to boost the morale of our employees!

A TYPICAL DAY ON THE JOB

• Provide full-time assistance in an office setting, supporting project managers and support staff in the Planning/ Architecture service group
• Works in a computerized environment requiring advanced knowledge of word processing, spreadsheets, databases, PowerPoint presentations, and graphics
• Performs varied duties including or comparable to:
• Demonstrates excellent organizational skills and attention to detail, managing tasks efficiently
• Uses MS Word, Excel, PowerPoint, and Adobe Acrobat with speed and accuracy
• Reviews materials prepared by group staff for proper language and grammar, and reviews for completeness and accuracy
• Answers external phone calls and responds to client requests
• Refers calls and visitors to appropriate staff
• Skillfully manages daily departmental functions, such as coordinated schedules, staff trainings, and management of certifications and renewals
• Processes documents according to pre-established guidelines
• Establishes and maintains correspondence and data files
• Prepares standard reports, spreadsheets, and charts
• Prepares presentation materials to support department needs
• Maintains recurring internal reports
• Requisitions supplies, printing, or other services
• May require travel on occasion throughout the state
• Required to exercise initiative, judgement, and knowledge of company practices, policies, and organization
• Maintains a close and highly responsive relationship with the supervisor and staff
• Interact with clients and contractors in a kind and professional manner

EDUCATION AND EXPERIENCE REQUIREMENTS

• 5+ years of clerical/administrative experience in a professional office or related setting or equivalent combination of higher education/experience
• Proven proficiency in all related secretarial skills
• Ability to demonstrate interpersonal, written, and organizational skills
• Proven ability to work independently and under pressure

FOR MORE INFORMATION

For more information regarding our firm and/or this position, please visit the Spicer Group website at www.spicergroup.com. EOE/M/F/Vet/Disabled