Job description

Position Summary:

The Project Coordinator is expected to offer administrative support for a contract-based project workload which includes; accountability of assigned projects, daily management of resources, adherence to organizational processes. Expected to assist in multiple aspects of each assigned project including; phasing, coordinating product for order and supply, submitting/obtaining change orders, communicating with contractors/trades, and helping their team deliver projects within the organization’s financial expectations. Provide excellent customer service and align all practices with organization objectives.

Principal Duties and Responsibilities:

1. Office Support:

• Maintain electronic filing and logs based on project requirements
• Prepare transmittals with architect, manufacturer, general contractor, etc.
• Assist with release of project materials for purchase and/or fabrication
• Coordinate delivery of material to jobsite or contractor
• Assist with setting phasing of doors/frames/hardware for phased projects
• Verify material delivery and expedite material with Purchasing department as needed
• Collect information or research as requested on change requests/RFI’s/Addendums
• Work with warranties and replacements departments on shortages & faulty product
• Assist with project closeout and punch list
• Provide superior customer service and continue to develop and strengthen professional relationship with contractor

2. On-Site Support:

• Assist Project Management team with field measuring
• Visit jobsites or contractors’ office to deliver/collect product, take photos, etc.

Additional Duties and Responsibilities:

3. Complete basic contract related ERP functions

4. Attend and participate in weekly PM meetings

5. Develop and broaden ability to interpret plans, specifications, shop drawings, product application and construction documentation and process by training alongside APM and PM’s

6. Develop and broaden industry and product knowledge by attending in-house training sessions or industry supported educational events and classes

Work Relationship and Scope: Supports Project Management team and reports Director of Project Management. Works closely with Purchasing, Estimating, Scheduling, AR, and Shipping/Receiving.

Measures of Performance/Competencies:

• Executes assigned tasks with accuracy, efficiency, and within established timeframe
• Demonstrates improvement and increased knowledge and efficiency
• Basic knowledge of ERP processes
• Working to achieve DHIA certification
• Takes initiative to learn, help, assist, and develop new knowledge and skills
• Behaviors and work methods align with organizational objectives

Knowledge, Skills, and Abilities Required:

• 2-year’s experience in an office environment
• Strong oral/written communication skills
• Excellent computer skills with proficiency in Excel, Word, and Outlook
• Strong time management and organizational skills
• Positive attitude and willingness to learn and contribute
• Ability to work independently and as part of a team
• Position requires a valid driver’s license and be insurable to drive

Working Conditions: Indoor, controlled environment with designated work space. Frequent use of phone, computer, and email in all major job actions. Majority of time spent seated at desk. Schedule is Monday through Friday during regular office hours. Regular sitting, standing, walking, lifting, carrying materials (waist high, up to 25lb), and use of phone and computer. Travel may be required.

General: This job description describes the general nature and level of work performed by employees assigned to this position and may be modified based on position location and facility need. It does not state or imply that these are the only duties and responsibilities assigned to the job. Employees may be required to perform other job-related duties as directed by the CEO. All job requirements are subject to change over time, at the discretion of management, and to possible modification to reasonably accommodate individuals with a disability.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Ability to commute/relocate:

• Minneapolis-Saint Paul, MN: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Project management: 1 year (Preferred)

Work Location: One location

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