Job description

Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and some commercial property management, and its’ tax-exempt affiliate, Phipps Neighborhoods, provides human services to its development communities.

The Property Management team at our Boston Tremont location is looking for a Property and Legal Administrator who can manage both general administrative and legal tasks for the portfolio.

Responsibilities

Administrative

● Assist in daily operations; follow up on call center/tenant emails/calls

● Prepare and update key fob information in security system

● Monitor Paint Schedules

● Review incident reports and follow up with tenants/legal/security

● Work with Bookkeeping to correct ledgers

● Prepare & submit correction forms, monitor repayment agreements

● Review monthly receivable reports and prepare recommendations for site management & the retention committee

● Generate and distribute late rent notices

● Coordinate with PN to provide residents in need with assistance

● Prepare lock out notices & input charges

● Manage DNA list

● Process documentation and follow up on collections

● Prepare excel sheets when needed

● Assist with relocation process

Legal

• Assist tenants as needed with certifications to avoid legal action
• Prepare & submit required information to start legal cases for lease violations as well as non-payment cases.
• Monitor legal reports/activity.
• Attend court hearings as needed.
• Review and process court stipulations
• Generate work orders based on court stipulation & coordinate timely completion.
• Review and process legal bills

Qualifications:

• Associates' Degree (60 or more college credits) required - Bachelor’s degree preferred.
• Must use Excel and word software effectively.
• Experience with Yardi software preferred.
• Knowledgeable of city and federal agencies (HPD, DOB, ECB, HDC, HUD), certifications, violations, etc.
• 2 or more years’ experience dealing with tenant/landlord legal in residential rental properties.
• Working knowledge of applicable NYS Rent Stabilization regulations, NYC Landlord Tenant Laws, Fair Housing mandates and other legal issues affecting property management.
• Excellent interpersonal and communication skills are required for daily interaction with tenants.
• Excellent writing and communication skills
• Knowledge of SiteCompli a plus
• Bi-lingual (Spanish) required.

To be considered, please apply through our Job Portal using the following link:

https://recruiting.ultipro.com/PHI1005/JobBoard/06d62fb3-601c-f012-4d8c-fe3cac1a3cb9/Opportunity/OpportunityDetail?opportunityId=82ccd570-7a8a-4314-8b7e-02ea29404ff6

Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Job Type: Full-time

Pay: $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Bronx, NY 10460: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Required)

Experience:

• Residential Property: 2 years (Required)
• HPD: 2 years (Required)
• HUD: 2 years (Required)
• DOB,: 2 years (Preferred)
• NYC Landlord Tenant Laws: 2 years (Preferred)
• NYS Rent Stabilization regulations,: 2 years (Preferred)
• Microsoft Excel: 2 years (Required)
• Tenant Relations: 2 years (Required)

Language:

• Spanish (Required)

Work Location: In person

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