Position Summary

Position provides support to the Engineering Division of the City's Public Works Department and the Public Works Director. The Project Analyst reviews and processes minor Department purchases; manages the administrative/engineering budget; prepares press releases; and manages small, miscellaneous contracts. This person is the secretary for the Public Works & Facilities Committee, maintains public access files as required, and performs other related duties as necessary.

The Project Analyst performs research to identify and track funding sources, prepares a wide range of grant applications and proposals including completion of background research on project needs, description, and fit with funding guidelines. Prepares and presents related staff reports and recommendations to City Council or Committees; ensures compliance with complex and varied regulations of funding agencies; monitors projects and grants to ensure compliance with reporting requirements. Prepares and/or ensures submission of required reports to funding agencies.

The Project Analyst aids in the creation of capital project construction documents is familiar with labor compliance and public contracting laws; monitors capital project budgets and timelines; works with the Finance Department to ensure that revenues and expenditures are accounted for in accordance with the contracts; acts as liaison with the public and contractors regarding funding matters.

Typical Duties and Responsibilities

Typical duties may include, but are not limited to the following:

• 
  Participate in the annual Public Works budget preparation process. Monitor Public Works account activity.
• Prepare written staff reports or present recommendations and findings to decision-making bodies such as City
• Attend meetings for the purpose of preparing minutes (including the Public Works & Facilities Committee), notes or other documentation of actions.
• Assist with the expedient processing of applications, forms and other materials constituting the department's paper flow and record keeping.
• Responds to inquiries from the public and handles or directs to appropriate
• Maintain Public Works' web page and social media presence, including monitoring social media activity.
• Produce press releases and other public outreach.
• Provide front desk/reception assistance from time to time.
• Monitor deadlines and assist in the completion of reports required by the various regulatory agencies.
• Support Water Division with backflow device test reporting.
• Prepare grant applications and associated support
• Oversee grants from preliminary research through close-ou
• Monitor grant requirements during the project and prepare reports as required.
• Process grant reimbursements and follow up with the Finance Department.
• Prepare grant close-out documents; participate in any post-project audits.
• Ensure compliance with applicable contractual and Labor Standards requirements in coordination with City Clerk, including weekly payroll certifications, apprentice requests, fringe benefit statements, employee interviews, PWC-100 forms, etc. for construction projects.
• Assist engineering staff with capital projects including preparation of technical specifications, assemble bid documents, develop project timelines, and assist with bid opening.
• During construction, tasks may include processing addenda, change orders, periodic pay estimates, create and maintain project files (paper and digital), attend project coordination status meetings, or any other task associated with project construction and
• Perform other related duties as required.

MINIMUM EDUCATION/ EXPERIENCE

• Bachelor's Degree from an accredited college or university, with major course work in business or public administration, accounting, or a closely related field desired; and
• Three (3) years of progressively responsible related experience.
• Exceptional directly related experience may be considered in lieu of educational requirements.

PHYSICAL REQUIREMENTS:

Constant sitting in an office chair, keyboarding and visual contact with computer terminal; frequent walking, standing, writing, bending, and reaching; occasional lifting of items weighing less than 30 pounds, reaching and lifting above shoulders, carrying boxes of materials from one building to another, driving a motor vehicle, climbing flights of stairs.

NOTE: Accommodations may be made for some of the essential functions/requirements listed for qualifying individuals who require and request such accommodations, due to a qualifying disability.