Job description

Receptionist/Administrative Assistant

Hudson Valley Lighting Group in Wappingers Falls is a worldwide leader in the design and manufacturing of lighting fixtures. Our highly skilled employees take exceptional pride in producing superior quality products. We are a growing company looking for an individual interested in a long-term position, and the potential for growth.

We are seeking a friendly, upbeat, organized Receptionist/Administrative Assistant, to become a part of our team in Wappingers Falls. Candidates must have great communication, organization, and computer skills, be enthusiastic and possess a positive attitude.

This is an exciting opportunity to work in the beautiful headquarters of a dynamic industry leader!

What You’ll Do

• Greeting visitors, answering incoming phone calls and delivering world-class service to our customers
• Support general administrative duties in the office as needed
• Assist in the coordination of office events, meetings, and food deliveries, including distribution of snacks, beverages, fresh fruit etc. to employees
• Maintain proper stock levels and coordinating with another administrative professional to ensure supplies are ordered
• Ensure kitchen supplies are not running low, such as food and drinks, and place order for supplies as needed or to a defined schedule
• Make travel arrangements when necessary
• Coordinate logistical details for onsite events - meeting rooms, AV setup, food & beverage, and rentals
• Maintain a clean and organized workspace including the upkeep of conference rooms, common areas, etc.
• Coordinate with IT support to ensure that issues are communicated via the company helpdesk ticketing system
• Assist with annual employee events, including a holiday party and summer event
• Assist with mailings
• Other duties as assigned or as necessary

Who you are:

• A budding problem solver, able to think on their feet and be self-sufficient
• Friendly and warm
• Strong attention to detail
• Flexible and willing to lend a hand wherever needed
• Excellent interpersonal, verbal, and written communication skills
• Must be highly motivated with a positive attitude
• Ability to anticipate needs and adapt to situations as they arise
• Must have a friendly and professional outgoing phone voice

Position requirements:

• Associates degree or equivalent

• 3+ years of experience in office administration or similar
• Strong computer skills, including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint

Our Outstanding Compensation Package Includes:

• Competitive salary
• Medical/Dental/Vision insurance
• Life insurance
• Long term disability
• Vacation, sick, and holiday pay program
• 401K retirement plan with employer match
• Snacks, beverages, fresh fruit

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
All employees are required to be fully vaccinated - please bear this in mind when applying.

Work Location: In person

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