Central Piedmont is currently accepting applications for the position of
Records Management Specialist LEIS (College and Career Readiness) Central Campus
Job ID: req5103
Position Closing Date: Open Until Filled

GENERAL FUNCTION AND JOB DUTIES

Central Piedmont is currently seeking a Records Management Specialist LEIS position that is available in the College and Career Readiness department located on Central Campus, North Building.

Anticipated Hire Date: January 3, 2023

Work Schedule: Monday - Friday

Hours per Week: 40

General Function

Processes, validates and preserves documents/records for the department to satisfy accreditation, state auditing, regulatory or other requirements.

Characteristic Duties and Responsibilities

1. Reviews and verifies documents/records for accuracy and audit readiness.

2. Maintains databases for tracking purposes. Follow-up to ensure that required documents/records are received.

3. Serves as liaison for the department with other areas of the college to gather information and resolve issues.

4. Maintains files for documents/records to ensure easy retrieval and access. Files may include but are not limited to Course Information Sheets and official correspondence with regulatory agencies.

5. May trains new personnel on departmental processes, procedures, databases and computer systems.

6. Coordinate with each department to ensure all LEIS sheets are submitted.

7. Check that all students registered in the Basic Studies Program have completed the LEIS sheets.

8. Review student’s information to ensure the LEIS form is completed correctly for correct program placement.

9. Verify student information with program coordinators and instructors to meet college and state deadlines.

10. Review computer information before the final report is run that determines next fiscal year funding.

11. Cross trains as needed.

12. Performs other duties as assigned.

Knowledge, Skills, Abilities and Characteristics

• Knowledge of computers, desktop office applications and mainframe Access or other database skills.
• Good organizational, communication and customer service skills Ability to work independently, to solve problems and work with details.
• Knowledge of college and departmental procedures.
• Have a team-player outlook

MINIMUM QUALIFICATIONS

High School Diploma or GED with 2 years of experience utilizing computer skills including Microsoft Word and Excel gained through completion of formal training or on the job training and 2 years of full-time work experience (or the equivalent in part-time experience) in the field to include record keeping, customer service or database management.

Preferred Qualifications

None

REQUIRED DOCUMENTS

• A completed Central Piedmont application must be completed on-line. During the on-line application process, applicants will be prompted to upload or build a cover letter and resume.
• College transcripts (if required for the position) must be attached on-line in the "additional documents" section of the application process.
• Applicants that do not have an electronic copy of their transcripts, or find the electronic copy is rejected on-line due to the file size, may fax their transcripts to (704) 330-6066 for attachment to the on-line application.
• All applications must be received in the Human Resources office by 11:59 p.m. on the closing date posted to be guaranteed for consideration. Applications of qualified candidates received after this date may be considered at the discretion of the hiring manager.

CONDITIONS OF EMPLOYMENT

Salary for this position is $31,473 - $49,383. Pay grade for this position is H. Initial placement for new employees is customarily at entry level through 25% percentile. Contract type is Classified. Ability to work a flexible schedule, which may include off-shift hours, evening and weekend assignments may be required of any position. All positions are subject to budget approval. Central Piedmont offers an excellent benefits package to full-time employees including Health, Dental, Vision, Retirement, Life Insurance, Flexible Spending Accounts, Education Benefits, Disability and more.

ABOUT Central Piedmont

Notice of Nondiscrimination
As a recipient of federal funds, Central Piedmont is required to comply with Title IX of the Higher Education Amendments of 1972, 20 U.S.C. § 1681 et seq. (“Title IX”), which prohibits discrimination on the basis of sex in educational programs or activities. Central Piedmont Community College does not discriminate on the basis of sex in its educational programs or activities, including in the context of admission or employment.