Position Description:

Purpose

Provide support to faculty and staff to facilitate the achievement of the department’s research goals. Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Primary Functions

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compile data and information from multiple sources to prepare reports. Create presentations, minutes, letters, memos, and forms.
  • Create complete workflow charts, spreadsheets, databases, and templates.
  • Compose correspondence as needed, which may contain confidential information.
  • Use complex functions of a variety of computer applications and software packages to develop macros and templates.
    • Proofread and format documents to ensure accuracy.
    • Screen telephone calls and visitors to resolve complex inquiries.
    • Coordinate research lecture series; create travel itineraries for speakers and make related arrangements.
    • Process reimbursement requests, requisitions, and invoices.
    • Distribute mail and organize filing systems accurately maintaining records.
    • Coordinate research-related projects such as mailings, tracking participant contact information, and other project-related tracking activities.
      • Track the completion of research-related training for faculty and staff

Preferred Schedule:

Position Requirements:

Minimum Required Education: Enrolled in a Ph.D. program at the Medical College of Wisconsin

Minimum Required Experience: None

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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