Job description

For over 117 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens, and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness.

Catholic Charities Brooklyn and Queens is one of the largest faith-based social service agencies and providers of affordable housing in the United States and, through CCPOP, currently provides 4,465 units of affordable homes, with 105 additional units currently under construction for seniors, families, the formerly homeless and those struggling with mental illness.

STATEMENT OF THE JOB

Senior Property Accountant will be responsible to record journal entries, quarterly closings, and extensive preparation for audits and yearly budgets. Responsibilities include but not limited to organize daily, weekly, monthly, and quarterly workflow of HUD Buildings; to meet reporting deadlines is critical.

Wire and Book transfers approval:

• Utilities payments.
• Mortgage payments.
• Payroll reimbursements.
• Management fees.
• Capital Needs and Reserve for Replacement funding.
• Intercompany transfers.
• Security Deposits for move-ins and move-outs.
• Approve invoices coming to the central office for AP processing.

Ensure the policy for handling tenants’ security is followed by:

• Checking monthly bank reconciliation for tenant’s security accounts.
• Reviewing Escrow Liability Report on the regular basis for missing tenants or zero balances.
• Approving the book wires only with the attached appropriate documentation for the transaction.

Construction:

• Record monthly Draws and retainage for Construction Projects,
• Reconcile Construction account.
• Record developer Fees.
• Maintain construction general ledger for projects under development.
• Maintain schedules for construction expenditures.

Monthly

Close:

• Check if all deposits for tenants rent and subsidy were entered into RealPage
• Analyze Net Receivable Report and check individual rent balances for errors.
• Review Journal Entry Summary Report for any discrepancies.
• Review Rent Roll Report to ensure correct rent is being billed.
• Communicate findings to Billing Coordinator.

Check Mortgage Statements to reconcile escrows and reserve for replacement accounts.

Record interest income on all reserve accounts.

Perform Bank Reconciliations:

• All reserve accounts.
• Record Intercompany transactions including management fees.
• Record DHS monthly billing.

Quarterly

Prepare quarter-end adjustments:

• Update water/sewer schedule used for calculation of accrual.
• Updated Gas and Electricity worksheet used for calculation of accrual.
• Adjust shelter rent expenses and analyze Real Estate Taxes
• Accrue/ or prepaid insurance expense.
• Record Depreciation and Amortization expense.
• Accrue for invoices entered and paid in the next period.
• Accrue audit fees.
• Calculate and accrue interest expense on various mortgages.
• Calculate and accrue various partnership service fees outlined in partnership agreement.
• Accrue Laundry Income
• Accrue Purchase Money note interest
• Accrue Payroll and record cost transfer

Analytical Review:

• Analyze usage and rates for utilities.
• Analyze Profit and Loss Statement current results to prior year and budgeted financial results.
• Investigate differences.
• Submit final quarterly report to external and internal parties.

Capital Needs and Reserves for Replacement:

• Reviews and approves withdrawal request prepared by staff accountant.

Annually

Prepare and submit to NYC Department of Finance RPIE Reports for properties.

DHS analysis.

Prepare audit binders.

Proofread draft audit reports and communicate with auditors for resolution of any discrepancies.

Review tax returns.

Provide all necessary backup requested by the auditors.

Review REAC submissions for HUD and DCF submissions for the Federal Audit Clearing.

Assist in budget preparation:

• Create Annual Operational Projections for director of Management Company.
• Analyze budget figures against projections on HUD Properties.
• Discuss variances with director of Management Company.
• Enter into RealPage finalized budgets.
• Assist in the coordination, preparation, and submission of HUD budgets-based rent increases and contract renewals to HUD
• Assist in DHS program audit.
• Perform other task as assigned.

QUALIFICATIONS

• Bachelor Degree in Accounting/Finance required.
• 4 years of related working experience required.
• Affordable Housing experience and HUD BRRI submissions experience preferred.
• May be required to lift at least 10 lbs.

BENEFITS

We offer competitive salary and excellent benefits including:

• Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually)
• Medical,
• Dental
• Vision
• Retirement Savings with Agency Match
• Transit
• Flexible Spending Account
• Life insurance
• Public Loan Forgiveness Qualified Employer
• Training Series and other additional voluntary benefits.

For more information on our organization, please visit our website at:

www.ccbq.org EOE/AA.

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