Job description
Position Details
Position Information
About Hofstra
Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.
Position Title
Senior Support Specialist, Grade F
Position Number
899171
School/Division
Hofstra College of Liberal Arts and Sciences
Department
HCLAS, Dean’s Office
Full-Time or Part-Time
Full-Time
Description
Reporting to the Assistant Dean for Budget & Finance, the Senior Support Specialist performs a full range of secretarial duties at a senior level to the Hofstra College of Liberal Arts & Sciences (HCLAS) Dean’s Office.
Responsibilities include, but are not limited to:
Responsibilities include, but are not limited to:
- Schedules appointments, types correspondence, maintains files, and responds to inquiries.
- Maintains and tracks departmental budget records and reports, including check requests, travel and advance forms, travel expense reports, and Hofstra Abroad expense reports.
- Reviews budget/finance related paperwork received from departments for accuracy and makes any corrections/updates as appropriate, ensuring applicable policies and guidelines are followed.
- Reviews and tracks all contracts and works closely with the Dean, Provost, Contract Administration, and Accounts Payable for processing.
- Completes year end reporting, working closely with Accounts Payable to ensure all check requisitions, advances, and contracts have been processed.
- Tracks all outstanding items/requests and follows up as appropriate to ensure processing is completed.
- Assists in the hiring and supervision of student aides.
- Review incoming mail and e-mails to ensure supporting documents are provided before the Dean’s approvals.
- Process Key Requisitions with Plant Department for all HCLAS departments and School of Education.
- Daily maintenance of electronic files that require scanning of all documents that are approved by the Assistant Dean for Budget and Finance.
- Collects and organizes the applications for Transformative Learning Grants.
- May perform other assigned duties not specifically identified above but which require the same degree of skill, and which are normally included with the above job description.
Hours: Monday through Friday from 9am to 5pm.
Minimum Salary: $49,111
Subject to bumping
Qualifications
- Ability to handle sensitive information with discretion.
- Organizational skills and self-motivated.
- Excellent interpersonal, communication, organization, and problem-solving skills.
- Ability to prioritize multiple tasks.
- Must be detail oriented and a team player.
- Knowledge and experience with complex databases.
- Proficiency in Microsoft Office, Word, and Excel.
Preferred Qualifications
- Knowledge of Ellucian Banner preferred.
Special Instructions
Deadline
Open Until Filled
Date Posted
03/27/2023
EEO Statement
Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.
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