Job description
Special Assistant - Junior (FO)
Background
On behalf of the American people, the U.S. Agency for International Development (USAID) promotes and demonstrates democratic values abroad, and advances a free, peaceful, prosperous world. In support of America's foreign policy, the U.S. Agency for International Development leads the U.S. Government's international development and disaster assistance through partnerships and investments that save lives, reduce poverty, strengthen democratic governance, and help people emerge from humanitarian crises and progress beyond assistance.
The USAID objective is to support partners to become self-reliant and capable of leading their own development journeys and make progress toward this by reducing the reach of conflict, preventing the spread of pandemic disease, and counteracting the drivers of violence, instability, transnational crime and other security threats. USAID promotes American prosperity through investments that expand markets for U.S. exports; creates a level playing field for U.S. businesses; and supports more stable, resilient, and democratic societies. USAID stands with people when disaster strikes or crises emerge as the world leader in humanitarian assistance. The USAID Administrator provides overall direction to the Agency in its administration of the U.S. foreign economic assistance programs and the appropriations made available for such purposes under the Foreign Assistance Act of 1961, as amended.
Scope of Work
The Special Assistant provides a wide range of administrative support to the Front Office principals. The incumbent prioritizes deliverables, tracks impending deadlines, and handles multiple tasks simultaneously. He/She monitors the flow of official correspondence and acts as liaison between the principal and USAID senior leadership. The Special Assistant develops a working knowledge of the Agency priorities and initiatives, USAID policies and procedures, and participates in a variety of projects and assignments with minimal supervision.
Duties and Responsibilities
1. Maintains regular contact with USAID Front Office and Agency bureaus/independent offices to obtain briefing materials, background documents, and other related materials;
2. Reviews principal’s daily calendar to ensure that the principal's day-to-day schedule is well-planned and facilitated in terms of background, briefers, and issues to be covered in daily meetings;
3. Researches and reviews key documentation for the principal ensuring input is understandable and includes information relevant to the issues;
4. Attends meetings with the principal and occasionally on behalf of principal, and coordinates special projects as assigned;
5. Develops agendas for meetings chaired by the principal;
6. Drafts correspondence and contributes to the preparations of speeches, reports, and presentations;
7. Reviews all correspondence drafted for the principal's signature to ensure clarity and that the principal's position is clearly reflected;
8. Reviews information and action memos, drafts correspondence for signature by the RMU Director; and
9. Liaises with independent offices and bureaus within the Agency and interagency in the development and maintenance of relationships.
Strong Skills Sets Needed
- Collaboration and Teamwork
- Oral and Written Communication
- Multitasking and Prioritization
- Confidentiality and Discretion
- Organization and Planning
Required Qualifications
1. Proficiency in the use of Google Applications and Microsoft Office Suite (Word, Excel, PowerPoint);
2. Ability to work in a fast-paced environment with competing and and shifting priorities;
3. Ability to efficiently multitask and prioritize workload accordingly;
4. Ability to establish and maintain effective working relationships and interact with people at all management and support levels;
5. Excellent written and verbal skills in English. The ability to read, analyze, and interpret policy documents, reports, and correspondence; and
6. U.S. citizen eligible to obtain a secret level security clearance.
Education
Bachelor's Degree required in International Affairs, Communications, Economics, Public Policy, Business or related field and one year of relevant experience.
Master’s Degree in any of the above mentioned fields preferred.
USAID Assumptions and Constraints
1. Support may be required outside of core hours. The contractor will be notified in advance if
after-hours support is required.
2. Travel may be required.
Place of Performance
Ronald Reagan Building (RRB), Washington, D.C.
In order to ensure the health and safety of PMCG's employees and families, all employees are required to receive vaccinations as determined by the President’s Executive Order No. 14042, Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors, issued on September 9, 2021 and the Safer Federal Workforce Task Force COVID-19 Workplace Safety Guidance for Federal Contractors and Subcontractors, which require COVID-19 vaccinations for all PMCG employees regardless of work location unless a medical or religious accommodation is granted by PMCG. PMCG requires all newly hired employees to be fully vaccinated (meaning two weeks after the employee receives the Johnson & Johnson single-dose vaccine or the second dose of the Pfizer/Moderna vaccines) or have an approved medical or religious accommodation by December 8, 2021 or by their start date if it is after December 8th, 2021.
PM Consulting Group provides equal employment opportunities to all applicants and employees, without regard to race, color, ancestry, national origin, sex (including pregnancy, gender identity or expression), sexual orientation, marital status, religion, age, disability, genetic information, or veteran status.
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