Dept Number/Name: 0-1241-000 / World Languages

College Division: Academic Affairs-College of Arts and Sciences

Salary Plan: Staff

Job Code/Title: 2201 / Staff Assistant

Hiring Salary/Salary Range: $32,000

Position Number: 00004661

ORGANIZATIONAL SUMMARY:

The World Languages Department (WLE) is a culturally diverse department within the College of Arts & Sciences. With the offering of teaching different languages, literatures, and cultures, WLE is one of the most active departments on campus and one of the highest producers of student credit hours. WLE provides a PhD program in Linguistics and Applied Language Studies (LALS) and Master?s programs in Applied Linguistics (TESL), Spanish, and French. It also offers an Undergraduate major in World Languages and Cultures with concentrations in Applied Linguistics, Chinese Language and Culture, Classics, East Asian Languages and Cultures, French and Francophone Studies, German, Italian, Russian, and Spanish and Latin American Studies. WLE employs 36 faculty (tenure and non-tenure), 3 staff members, and FWS student assistants. The Language Lab is also a vital part of the department, offering software and the latest technical equipment for our students, as well as faculty.

POSITION SUMMARY:

A Staff Assistant provides general office and administrative support for a department, office, or defined staff group at USF. The Staff Assistant of the World Languages department performs a wide range of support duties including back-up for front desk, ordering of office supplies, handling professional delivery services, managing conference rooms? reservations, handling office assignments/departmental key orders, general IT support, website/social media/marketing/event coordination, training & supervising FWS Students in the department, training lab proctors of our WLE Language Lab, administrative support for our PhD program, and assisting our Academic Program Specialist with course permits.

RESPONSIBILITIES:

GENERAL SUPPORT - Back-up for front desk/greets & provides information and assistance to visitors. Orders office supplies. Handles professional delivery services for the department. Manages conference rooms? reservations. Handles office assignments/departmental key orders, general IT support.

WEBSITE/SOCIAL MEDIA /MARKETING/EVENT COORDINATION - Responsible for updating and maintaining content on the department?s website and social media pages. Assists with marketing support for undergraduate and graduate programs. Assists with organizing departmental events, film screenings, conferences, lectures and student recruitment/study abroad fairs.

FWS STUDENTS/LAB PROCTORS - Hires, trains, and supervises Federal Work Study students and serving as the front desk receptionist in their absence. Trains proctors of WLE Language Lab for foreign language placement testing/make-up exams and serving as a back-up proctor in their absence.

ADMIN/STAFF SUPPORT - Administrative support for PhD program. Assists Academic Program Specialist with issuing course permits. Other administrative duties as assigned by Department Chair.

Performs other duties as assigned.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a high school diploma or equivalent, with two or more years of experience in an office or administrative support position. College or other relevant postsecondary coursework may substitute for the experience requirement on a year for year basis. Testing may be required to assess competency on word processing software.

PREFERRED:

Bachelor's (BA) degree in a Humanities field
Multi-lingual; inter- and cross- cultural literacy (international/study abroad experience)
Knowledge of university structure and the Humanities
Experience developing and maintaining web pages, creating content and updating social media in a professional workplace environment (i.e. using Canva, Dreamweaver or WordPress, HTML, Photoshop, Publisher)