Career Opportunity Number

23-009

Position Title:

Student Services Specialist

Location

Administrative Center

Position Type:

Full-Time

Class Category

Classified Staff

Job Open Date

03/30/2023

Job Close Date

04/16/2023

Open Until Filled

No

Initial Screen Date:

04/19/2023

Minimal Qualifications:

• Associate degree (A.S., A.A.) or two-year technical certificate.

• One (1) year experience in administrative support, customer services, or related area.

• Minimum Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Preferred qualifications:

Preference will be given to individuals who possess:

• Understanding of MCC processes as related to student records.

• Data entry/Data clean up experience.

• PeopleSoft/Relational database experience.

• Evidence of being team oriented.

• Evidence of critical thinking skills.

• Excellent written and oral communication skills.

• Evidence of being detail oriented.

• Evidence of ability to use available resources.

Work Hours

Normally scheduled 8:00 am – 6:00 pm, Monday through Friday; however, may be required to work other shifts to include evenings and/or weekends. Schedule subject to change based upon department needs.

Compensation

The annual salary is $34,931. A competitive benefit package is included.

Special Instructions to Applicants

Class Summary

Incumbents provide comprehensive information and services to students and prospective students in single areas or across a number of disciplines that may include admissions, financial aid, academic advising, records and transcripts, career services, international students, and disability services. Major duties and responsibilities include: coordinating academic support programs; assisting students with enrollment, registration, financial aid application, and other student support services; providing referrals; preparing and reviewing records, forms, and documents; preparing correspondence and reports; reconciling accounts; processing payments or refunds; maintaining database; completing Federal verifications; and providing support to supervisors, counselors, managers.

• EOE/M/F/Vet/Disabled

Typical Essential Duties

Coordinates academic support program operations; work may involve managing staff and activity scheduling, providing logistical and functional support, and collecting necessary documentation.
Assists students with enrollment, registration, financial aid application, academic advising, testing, accommodations, and/or other student support services; facilitates the assigned program operations by interviewing current and prospective students to determine program/service eligibility, providing necessary information, troubleshooting issues, proctoring tests, assisting students with completing paperwork, and performing related activities.
Responds to inquiries from students, staff, instructors, and the public via phone, email, or in person; resolves complaints and issues; directs applicable issues or requests to appropriate personnel/departments; provides course information, referrals, and resources; and assists students with using College facilities.
Prepares, processes, and/or verifies records, reports, worksheets, forms, loan packets, transcripts, promotional materials, presentations, and other documents; maintains, scans, files, and records student and other confidential data; work may involve utilizing software systems to update and maintain databases and records; running reports and queries; researching and compiling general and financial information; and ensuring compliance with Federal, State, and other applicable laws, policies, and procedures.
Performs administrative duties to include ordering supplies, processing correspondence, completing purchase requests, creating meeting agendas, reserving rooms, scheduling appointments, sending out reminders, entering and approving facility requests, and setting up rooms.
Performs accounting duties to include managing and reconciling student and other third party accounts; preparing journal entries; making deposits; creating check requests; setting up payment plans; managing cash drawers; reviewing and adding or removing holds on student accounts; performing debt recovery and collection; preparing deposits; processing student fees; calculating, communicating, and returning financial aid funds; and adjusting awards based on Federal guidelines.
Coordinates with students, instructors, academic advisors, the public, and other internal and external staff, departments, and agencies to communicate information regarding College services and requirements, assist with special event operations, and assist with administrative duties.
Provides support to supervisors, counselors, and managers by prioritizing and assigning work, and training staff in assigned area of operations when necessary.
Performs other duties of a similar nature or level.
This job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Knowledge

• Applicable academic programs, and/or other related programs;
• Customer service principles;
• Applicable Federal, State, and Local laws, rules, regulations, policies, and procedures;
• Program support principles and practices.

Skills

• Providing academic support services in assigned area of operation;
• Providing program support;
• Using a computer and related software applications;
• Compiling and reviewing data and information and making sound recommendations based on findings;
• Maintaining confidentiality;
• Interpreting and applying applicable laws, rules, regulations, policies, and procedures;
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

Positions Supervised

No staffing table positions.

Physical Requirements

Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

Licensing Requirements

None.