Job description

Job Summary
GENERAL PURPOSE
Under general supervision of the Activity Center Manager, perform office administrative duties. Operate with minimal supervision; may exercise independent judgment in completing tasks. Serve as the "first impression" of the Activity Center providing a professional, courteous experience to elected and appointed officials, members, visitors, volunteers and staff.

REPORTING RELATIONSHIPS:
Reports to: Activity Center Manager
Supervises: none Job Responsibilities
100.00% - Work in conjunction with other administrative personnel to perform a wide variety of support tasks, which may include, but are not limited to:

Act as the first point of contact, both in person and on the telephone.

Greet visitors and members in a professional, courteous manner.
Answer the telephone in a prompt, courteous manner and take accurate messages and/or efficiently transfer calls.
Respond to inquiries regarding Activity Center, as well as Parks and Recreation Department operations, policies, and procedures.
Maintain lobby area so it is attractive, professional, clean, and welcoming.

Exhibit regular, reliable, and punctual attendance, which is an essential function of this job.
Schedule Activity Center facility reservations for rentals, classes, membership groups; assign rooms, prepare, and maintain contracts/forms, room set up, confirmations and files.
Schedule Activity Center class registrations; register participants in programs/activities; ensure registrations are complete and maintained.Assist in sending class reminders and other correspondence with class participants.
Maintain contact and coordinate service and activities with other City departments, organizations, associations, volunteers, and citizen groups.
Insure Activity Center membership requirements and rosters are current and membership policies are communicated and followed.
Accurately receipt funds and reconcile daily transactions.
Become proficient in the preparation of weekly closeouts, deposits, and submission to Finance.
Accurately prepare quarterly State Comptroller Sales Tax Report.Submit to Finance Department in a timely manner.
Maintain and update the facility website content.

Assist with Parks & Recreation and Activity Center special events as needed.Contribute to team effort by performing other related duties as assigned.
Recruit, coordinate and maintain the Lobby Display exhibit.
Recruit, train, and schedule volunteer staff.
Report any on-the-job injuries of Activity City personnel to Activity City Manager and Human Resources.

May occasionally assist with set-up and/or dismantling of furnishings and equipment to ready facility for events/programs.
Knowledge, Skills and Abilities
KSA's - KNOWLEDGE, SKILLS, AND ABILITIES
·
Be outgoing and enthusiastic in promoting City
programs and events.
·
Familiarity with community resources in the
Lakeway area preferred.
·
Typical administrative practices and processes
associated with local government offices or functions, or possess ability to
acquire and put such knowledge into practice.
·
Prefer knowledge of Incode, Civic Rec, Excel,
Publisher software programs.
·
Proper cash handling procedures.
·
Provide excellent public relations and customer
service, often to multiple customers during the same time period.
·
Establish and maintain an effective working
relationship with all levels of management, City officials, vendors, other
employees, and the general public.
·
Communicate effectively in the English language
in person, by telephone, and by e-mail with all levels of management, City
officials, vendors, other employees, and the general public.
·
Proficiently use general office machines, such
as computer and Microsoft Office applications, calculator, copier, credit card
and fax machine.
·
Meet deadlines and perform multiple tasks under
pressure; manage several projects at one time.
·
Effectively respond to a stressful or
high-pressure environment.
·
Work independently or as part of a team. Working Conditions and Physical Requirements
WORKING CONDITIONS and PHYSICAL REQUIREMENTS

Work environment is primarily an office setting, where noise and temperature levels are moderate.
Although most of the job tends to be of a sedentary nature, there are times where it may be necessary to exert up to 20 pounds of force occasional and/or a negligible amount of force to carry, lift, push, pull or otherwise move objects.
Must possess the physical ability to work primarily with fingers, perceive the nature of sounds, make rational decisions through sound logic and deductive processes, express or exchange ideas by the spoken word, substantial movements (motions) with the hands, wrists, and/or fingers, and discern letters or numbers at a given distance.
Additionally, the following physical abilities are required: hearing, manual dexterity, mental acuity, reaching, repetitive motion, speaking, talking, and visual acuity.
Education, Certifications and/or Licenses
EDUCATION AND EXPERIENCE

High School Diploma or its equivalent.
Minimum of three (3) years of general clerical/office experience.
Previous Administrative Assistance in an Activity/Community Center preferred.

CERTIFICATIONS, LICENSES AND SPECIAL REQUIREMENTS

Proof of citizenship and/or eligibility to legally work in the United States.
Obtain and maintain valid Texas Driver"s License with satisfactory driving record, as defined by City policy.
Job Advertisement
This is a full time temporary Administrative Assistant position. This position works in the front lobby at the Lakeway Activity Center. The position reports in person with a Monday- Friday, 8:00 am - 5:00 pm schedule. We need someone to start asap and work until June 9, 2023. Disclaimer
Nothing in this job description restricts management"s right to assign or reassign duties and responsibilities to this job at any time.

This description reflects management"s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

This job description may be changed at any time.

City of Lakeway is committed to compliance with the American Disabilities Act & Amendments Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please contact the Human Resources Department at (512) 314-7508.

The City of Lakeway is an Equal Opportunity Employer. Application Special Instructions

Please upload cover letter and resume with your completed online application. From the document upload feature label each accordingly, resume and cover letter. Failure to complete online application will eliminate you from consideration. Do not use "see resume" when completing the application. Only online applications will be accepted. Should you have any questions please contact Human Resources Manager Wendy Askey at (512)314-7508.
You will need to create an account. Once you have successfully submitted your application you will receive the following message:
Application Submitted Successfully! Thank you for submitting your application for this job. Your application will be considered with others during the application process, and you will be notified of your status accordingly. HR Department Staff.

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