Job description

Overview:Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.
SUMMARY:
The Accounts Payable Lead is responsible for processing of accounts payable for many large governmental and commercial contracts. The position requires compiling and sorting documents, calculating and verifying amounts, posting transactions to accounts, handling information requests, processing vendor invoices, employee/expense forms and check requests and maintaining filing. This position ensures compliance with company policies and regulations and coordinating with other departments to ensure timely and accurate payment of invoices. Also performs clerical functions such as preparing correspondence, answering phones, monitoring email.
ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review submitted invoices for accuracy, route to appropriate approver, follow up, review for proper support, code and enter them into the accounting system.
• Review approval for compliance with authority matrix.
• Oversees and ensures accuracy of credit card, purchasing card and vendor account reconciliations.
• Respond to customer/employee inquiries and reconcile vendor statements by accessing an automated system or hard copy files.
• Review employee expense report/invoices for supporting documentation and manager approval before entering to the accounting system.
• Investigate invoice discrepancies.
• Maintain an accurate filing system for electronic and hard-copy documents.
• Work collaboratively with other departments to ensure that all invoices are properly coded and approved.
• Prepare and/or transmit correspondence to employees and vendors.
• Manage vendor relationships.
• Supports and maintains payables systems, procedures, and policies, to ensure adherence to company guidelines and compliance with applicable regulations.
• Identify and implement process improvements to enhance efficiency and accuracy.

NON-ESSENTIAL DUTIES:

• Provides accounting assistance/guidance to project managers and operations staff; responds to financial questions/concerns to meet business needs.
• Assists with implementation of new systems and procedures to increase the efficiency of accounts payable processing and reporting.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• Ability to oversee work and provide direction under guidance of the Accounts Payable Manager.

QUALIFICATIONS - EXPERIENCE, EDUCATION AND LICENSURE:
REQUIRED:

• High school diploma/GED or equivalent.
• Minimum of two (2) years Accounts Payable experience.
• Strong communication skills and the ability to interface effectively with all levels of management.
• Advanced computer skills in Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to work independently and as part of a team.

Preferred:

• Three (3) years or more accounting related experience preferred.
• Deltek/Cost Point experience preferred.
• Experience working with government contracting and the Federal Acquisition Regulations (FAR).

PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. On rare occasions there may be a need to move or lift moderately light items up to 35 pounds. Near visual acuity to review written documentation; ability to hear and understand speech at normal room levels and on the telephone; manual dexterity to operate a telephone and keyboard; lift horizontally and vertically. Assignment may require travel and work assignments at other locations. Travel may be of durations of a week or more and require air travel.
WORKING CONDITIONS:
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system.
ADDITIONAL QUALIFYING FACTORS:
As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.
In accordance with Executive Order 14042, a candidate for this position may be required to provide proof of vaccination status for COVID-19 and will be subject to the provisions and/or exceptions of EO 14042 and applicable law.
The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.

Job Type: Full-time

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