Job description

Role: Administrative Support

Shift: 8AM- 4PM MON- FRI

Hybrid

Temp to hire

Summary:

• Under limited direction, this position is accountable for contributing to the efficiency of divisional operations through the performance of various administrative functions, data entry.

Responsibilities:

• Handle and disperse appropriate matters (i.e. email, memos, inquiries) to conserve superiors time or organize such material for the officer to expedite resolution
• Manage preparation of materials for executive level meetings, conferences and forums
• Perform administrative duties such as typing, filing, scheduling.
• Research and analyze information and prepare reports, as appropriate
• Obtain information, status reports, or answers on various business matters, inquiries or projects as directed
• May serve as liaison/coordinator for special cross divisional projects or workgroups
• Plan and coordinate divisional events
• Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).
• Experience with accounts payable, supply chain, other financial disciplines and process improvements is preferred.
• Knowledge of SAP system accounts payable, procurement and general accounting modules is preferred.
• Able to follow established practices, procedures, and instructions, and produce technical administrative work products in a thorough, timely and accurate manner.
• Demonstrate a questioning attitude to continue to learn, produce results and strengthen existing relationships.
• Able to model active learning through continuing to develop breadth of knowledge, skills, and perspective.
• Excellent customer service skills, including the ability to be friendly, courteous, helpful towards internal and external customers.
• Performing a variety of complex technical administrative assignments requiring initiative, judgment and well-developed knowledge and skills.
• Supporting all team members with routine, day to day Accounts Payable activities.
• Performing timesheets daily for Department, which includes multiple union entities.
• Processing purchase order (PO) purchases in a timely manner.
• Reconciling credit card statements for all employees in the Department.
• Ordering general office supplies and other items required in Department to perform job duties.
• Vacation and Time off tracking and calendar updates.
• Keeping regulatory annual training up to date.
• Contractor invoicing and tracking.
• Reconcile all vehicle gas receipts for company vehicles in the Department.
• Potentially working outside of normal hours on when storm events occur to support Department and employees going to work on restoration efforts.
• General upkeep, material distribution, mail distribution, etc. for the service center.
• Booking/reservice hotels, vehicles, etc. for all employees in the Department.
• Providing administrative support to the Accounts Payable group including invoice payment processing, researching invoice payments, correcting payable issues and customer service support for both internal and external customers.

Job Types: Full-time, Contract

Salary: $22.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Candidate must be vaccinated

Ability to commute/relocate:

• Connellsville, PA 15425: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Handle and disperse appropriate matters (i.e. email, memos, inquiries) to conserve superiors time or organize such material for the officer to expedite resolution

Provide the senior vice president with complete and timely background information on all telephone calls and correspondence
Inform senior vice presidents staff or other parties of relevant information as appropriate
Handle highly confidential information with prudence and care
Manage preparation of materials for executive level meetings, conferences and forums
Prepare and manage complex correspondence and memos

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistants or clerical: 3 years (Required)

Shift availability:

• Day Shift (Preferred)

Work Location: One location

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