Job description

Immediate Start
Ms. Lam Montessori is a Mandarin-Immersion Montessori School located in Williamsburg & Brooklyn Heights, Brooklyn, serving children between the ages of 2-12 years old. We are looking for a full-time bilingual Mandarin-English Administrative Assistant from 8:00 am - 4:30 pm. This position will float among 3 campuses when necessary (Brooklyn, NY).
In this position, you will be responsible for assisting the managers from the Administration and Finance Departments to perform a variety of administrative functions tasks. Duties of the Assistant include but are not limited to providing support to our managers and employees, assisting in daily office needs, preparing reports and maintaining appropriate filing systems.
Responsibilities:

Assist daily operation matters

Provide administrative/bookkeeping assistance to the management team

File receipts, maintain a complete filing system to support financial records

Check and verify source documents such as invoices, receipts, computer printouts

Allocate and post financial transaction details to subsidiary books

Maintain work facilities and support staff when needed

Assist in the preparation of regularly scheduled reports

Maintain tuition contracts files and enter contracts and payments into the receivables database. Work collaboratively with the Administrative Manager to ensure accurate record-keeping and follow-up for timeliness of payments

Have to be able to lift heavy objects when needed

Qualifications:

1-2 years of professional experience, Bachelor’s degree (Administration/Accounting/related fields)

Knowledge of accounting principles and practices is a plus

Experience knowledge of technology (e.g., computers, Quickbooks, G-Suite and Microsoft Office with Intermediate knowledge of Excel - VLookUps and Pivot Tables, etc...) and the ability to provide basic IT support to students and teachers

Attention to detail and accuracy required

Bilingual in English and Mandarin

Skills:

Adaptable and flexible to a fast-paced, high-intensity environment

A positive, ‘roll up your sleeves’ attitude

Strong organizational and planning skills, and the ability to consistently meet deadlines

Excellent prioritization and multitasking skills

Solution-oriented, passionate problem solver

Great professional verbal and written communication skills

Open and able to implement feedback quickly

Eager to learn and grow in a fast-paced, mission-driven environment!

Technologically savvy; Working knowledge of office equipment such as printers, computers and projectors

Must be respectful, reliable and responsible.

Evaluation:

Performance reviews are conducted regularly by the Finance Manager & Administrative Manager and will be reported to the Directors

Have a good rapport with parents and staff

Benefits include:

40k-48k to start, commensurate with experience

3-weeks paid vacation in the summer + all school holidays

Other excellent benefits

We are always looking for bright talent and rising stars. If you feel you don’t have all the qualifications we are looking for but are committed to growth, development and a true Montessorian at heart, we may have other positions for you and invite you to submit your resume.
To apply, please submit your resume and cover letter to hr@mslammontessori.com

Job Type: Full-time

Pay: $38,000.00 - $48,000.00 per year

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