Job description

Newmarket School District - SAU 31POSITION TITLE: BOOKKEEPER AND FEDERAL FUNDS COORDINATORJob Description Approved By: SuperintendentDate: 12/15/22General Purpose: To assist the Business Administrator in the administration of the Districts business affairs.Reports to: Business AdministratorSupervises: N/APOSITION DUTIES AND RESPONSIBILITIES: Except as specifically noted, the following functions are considered essential to this position: 1.Maintain a complete and systematic set of records for all financial transactions of the District and Federal, State, and local grant funds that meet generally accepted accounting standards.2.Maintain a chart of accounts for the accounting system in conformance with NHDOE requirements.3.Process accounts receivable, maintain accounts receivable file, and coordinates the billing of tuition students and other receivables.4.Maintain inventory and capital asset records in accordance with district policies, district procedures and GAAP.5.Review and process purchase requisitions and work orders for proper assignment of fund and ledger charges, and budgetary controls.6.Coordinate, process, and control transfers of budgeted funds as requested and approved by authorized personnel.7.Issue purchase orders and maintain accounts payable files.8.Oversee and coordinate all grant financial activity, including but not limited to, Federal and State Funds.9.Prepare Federal Funds Monthly Reports for submission of State of NH Reporting.10.Prepare General Fund, Special Revenue and Capital Project Fund payables Manifests.11.Prepare analysis and projections of accounts as required by the Business Administrator.12.Assist Business Administrator in the preparation of budgets and financial reports.13.Assist in the preparation of the State DOE-25 and MS-25 end-of-the-year financial reports.14.Assists with reconciliations and reviews of Student Activity Accounts.15.Coordinate reconciliation of bank accounts and investments with the District Treasurer.16.Assists with adjusting and closing entries on a monthly, quarterly, and year end basis, including revenues for all accounting entities.17.Assist in coordinating the annual financial statement audit (and Federal Compliance audit, if necessary) and assist auditors in gathering information for the annual audit.18.Maintain a familiarization of the procedures followed by the Administrative Assistant to BA, Payroll, Benefits and Human Resources.19.Management of the School District Credit Card Program and purchasing accounts.20.Assist the Business Administrator in the preparation of budget books from the reporting software to be provided to the School Board and Budget Committee.21.Assist in uploading official documentation from the School District to the NH Department of Revenue Administration.22.Assist staff with accounting and purchasing related questions.23.Perform other tasks and assume other responsibilities as may be assigned by the Business Administrator.TERMS OF EMPLOYMENT: Full Time, Year Round, At-Will, Non-Exempt, Salary established by the Board.MINIMUM QUALIFICATIONS: 1.Associates degree in Accounting, Finance or Business Administration.2.Three (3) years administrative and accounting experience in a large company or public entity.3.Knowledge/experience of school district and/or fund accounting.4.Such alternatives to these qualifications as the Superintendent may find appropriate and acceptable.LICENSURE AND CERTIFICATION REQUIREMENTS: None.PHYSICAL ACTIVITY REQUIREMENTS: Primary Physical Requirements: (Not, Rarely, Occasionally, or Frequently Required)1. Lift up to 10 lbs: Occasionally required2. Lift 11 to 25 lbs: Occasionally required3. Lift 25 to 50 lbs: Rarely required4.

Lift over 50 lbs: Not required5. Carry up to 10 lbs: Occasionally required6. Carry 11 to 25 lbs: Occasionally required7. Carry 26 to 50 lbs: Rarely required8.

Carry over 50 lbs: Not required9. Reach above shoulder height: Rarely required10. Reach at shoulder height: Frequently required11. Reach below shoulder height: Frequently required12.

Push/Pull: Rarely requiredHand Manipulation: (Not, Rarely, Occasionally, or Frequently Required)1. Grasping: Frequently required2. Handling: Frequently required3. Torquing: Rarely required4.

Fingering: Frequently required5. Controls and Equipment: Office equipment, computer, keyboard, mouse, printer, copier, calculator, adding machine, telephone, FAX machine, and postage meter.Other Physical Consideration: (Not, Rarely, Occasionally, or Frequently Required)1. Twisting: Occasionally required2. Bending: Occasionally required3.

Crawling: Rarely required4. Squatting: Rarely required5. Kneeling: Rarely required6. Crouching: Rarely required7.

Climbing: Rarely required8. Balancing: Rarely requiredWork Surface(s): Standard office desk and chair, table. Carpeted and tile floors.During the Work Day, Employee is Required to: Consecutive HoursTotal HoursSit1234567812345678Stand1234567812345678Walk1234567812345678Work Performed: Inside: 100%Outside: 0%Cognitive and Sensory Requirement(s): 1. Talking: Necessary for communicating with others.2.

Hearing: Necessary for receiving instructions and inquiries.3. Sight: Necessary for doing job effectively and correctly.4. Tasting and Smelling: Not RequiredOther Training, Skills and Experience Requirements: Ability to work with staff, vendors, regulatory agencies, and the community.Summary of Occupational Exposures: General office environment.Other Considerations and Requirements: This is a fairly sedentary position and employee is not required to do extensive physical exertion. Employee is occasionally required to do some lifting.

Employee is typically able to sit and stand as needed.Applicants will be subjected to a criminal background check required by state law. Employee must pass background check to enable bonding by the districts liability insurance carrier.Newmarket School District is an Equal Opportunity Employer.Approved: 12/15/2022

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