BEPC has an open position for a Commercial Contracts Associate

Location: South San Francisco, CA
Requisition ID: ROCGJP00020078
Contract Length: 6 month contract with possibilities for extensions
Benefits: Medical, Dental, Vision and Life Insurance
Pay Rate: $40 – 44/hr.

Context:

The person in this role is responsible for managing and processing self-service contracts in an expeditious and compliant manner for all self service contracts initiated in the Commercial Portfolio Organization (CPO), inclusive of the entire Marketing function.

This full-time role was established in early 2020 with the intent of optimizing the following:

• Business Efficiency - faster turnaround of contracts (1 week self service vs. 4-6 weeks of full service), allows project leads to focus on development and execution vs time-consuming tasks unrelated to their role
• Operational Excellence - dedicated resource that holds expertise in the specific project and contract types used most frequently & single point of contact between Commercial, Medical and Government Affairs (CMG) teams and Corporate Services Group (CCS) for training, process improvements, template enhancements, etc.
• Compliance & Standardization - consistent use of templates and practices, able to identify and escalate trends quickly to CCG and general reduction of risk to doing business

What this person in this role would accomplish:

• Single Point of Contact (SPOC) for all contract-related queries (self service and full service contracts, amendments, vendor classification, etc.) in the Commercial Portfolio Organization; triage questions to the appropriate group (i.e., CCS, Finance, etc.)
• Advises project owners on project eligibility for self service program

Processes self service requests by ensuring/performing the following:

• Eligibility of vendor for Self Service
• Accuracy and appropriate use of self service template (type, terms and conditions, etc.)
• Compliance with vendor’s Master Agreement terms
• Start to end management of approval process in contract management tool (e.g. MyBuy)
• Ensures contract is fully and compliantly executed
• Contributes to streamlined HCP self-service contracting process
• Partners with CCS to ensure operational excellence and continual optimization of program
• Conducts educational sessions to train project owners on contracting process and MyBuy

Capabilities Required:

• Works within established procedures with a moderate degree of supervision. Identifies challenges and all relevant issues in straightforward situations, assesses each using standard procedures and makes sound decisions
• Strong written and verbal communication skills
• Resource stewardship; uses time and resources to create the most impact; champions prudent and efficient use of company resources to ensure we are driving maximum impact with activities and operational spend
• Business process improvement; the capability to both gain and apply knowledge of fundamental project management processes, methodologies and tools & techniques and ability to adapt them to organization.
• Ability to prioritize and align tasks to business objectives
• Lives and champions CMG Operating Principles

Qualifications:

• Intermediate knowledge with Mac operating systems, on-line/cloud systems (e.g. Google Docs, Google Drive), and internet browsers (Internet Explorer, Chrome, Safari, etc.)
• Demonstrate working knowledge with Microsoft Office programs (MS Word, MS Excel, etc.)
• Bachelor degree required
• Contract management experience preferred
• Healthcare law/compliance experience preferred
• Paralegal experience preferred
• Business travel, by air or car, is occasionally required