When all employees are embraced, respected and heard, we will build a collaborative, equitable, inclusive and anti-racist culture where everyone thrives.

Working Title: Community Based Services Office Support Specialist
Job Class: Office and Administrative Specialist, Senior
Agency: Human Services Dept

• Who May Apply: Open to all qualified job seekers
• Date Posted: 03/10/2023
• Closing Date: 03/17/2023
• Hiring Agency/Seniority Unit: Human Services Dept / DHS EMSOCS AFSCME
• Division/Unit: Direct Care & Treatment / Community Based Services / Enterprise Operations Team
• Work Shift/Work Hours: Day Shift; 8:00 a.m. to 4:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: Yes; Occasional travel for training, meetings, etc.
• Salary Range: $19.87 - $26.89 / hourly; $41,488 - $56,146 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Faribault, Minnesota
• FLSA Status: Nonexempt
• Telework Eligible: Yes; within Minnesota or Neighboring States.
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position supports and monitors Minnesota State Operated Community Services (MSOCS) Vocational Services continued compliance with Department of Labor and Waiver Service Billing Standards and processes through fair, consistent payroll processing and report generation which ultimately benefits individual’s receiving Vocational Services.

This is a telework position, however this may change in the future with notice. The reporting location will be based on the selected candidate's geographical location. Upon hire, completion of a Telework Agreement is required.

Responsibilities will include, but are not limited to:

• Act as primary person completing bi-weekly client payroll and all tracking of Vocational billable services within the Centurion application.
• Lead administrative support for Centurion to ensure the application is running effectively and meeting the needs of Community Based Services (CBS).
• Provide administrative support to the Vocational Managers and Supervisors for all Vocational sites throughout the state of Minnesota.

Minimum Qualifications

• Customer Services skill sufficient to provide information and support to vocational leadership, supervisors, individuals we support, including phone calls and teams calls in helpful and courteous manner

• Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases

• Database Management skills sufficient to maintain and access database

• Valid Driver’s License

• English Language skills sufficient to write, speak, and/or read to compose correspondence with accurate spelling, grammar and punctuation to communicate effectively with co-workers, customers and the general public

• Math skills sufficient to add, subtract, divide, calculate averages

• Spreadsheet skills sufficient to develop and modify basic spreadsheets; sort and extract data

• Typing/Keyboarding skills sufficient to complete a variety of reports, letters and data summaries

• Word processing skills sufficient to develop and modify a variety of correspondence, records and reports; perform mail merges, develop forms and charts

Preferred Qualifications

• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
• Working knowledge of Microsoft Office Suite.
• Working knowledge of payroll billing and processing.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date.

If you have questions about the position, contact Tonia Warmington at tonia.m.warmington@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Jacqueline Jensen at jacqueline.jensen@state.mn.us.

About Human Services Dept

WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.

Why Work for Us

DHS operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 12 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.