Job description

IBEX IT Business Experts (IBEX) is a nationally recognized project management, training, andprofessional services firm focused on supporting the needs of both Government and commercial sectors. In 2021, and for the fourth year in a row, IBEX was named to the INC 5000 list of fastest-growing companies. Additionally, we are a past recipient of the American Express “On the Rise” Government Contractor of the Year award and in 2021 was named to the Georgia Fast 40 list of fastest growing companies in the state. IBEX has grown substantially year over year since its founding in 2012.

At IBEX, our core values are exemplified through our people, products/services, processes, and daily activities! If you have the skills, experience, and align with these core values this position is for you!

• Passion for Success
• Intentionally committed to diversity of thought
• Inclusive of all people and perspectives
• Do the right thing, even when no one is watching
• Improving businesses & communities through collaborative solutions

___________________________________________________________________________________

Position: Administrative Assistant IV (Contracting Liaison)

Location: Industrial Hygiene Region Southeast Office

510 Plaza Drive, Suite 1530

College Park, GA, 30349

(Onsite at least 2 days a week with transition to onsite permanently)

Schedule: Full Time, Monday-Friday 8:30am - 5pm

Pay: $ $33.28 - $35.00

**Attach Resume upon Appying ***

__________________________________________________________________________________

Job Description:

Coordinates with Industrial Hygiene (IH) Services office on contractual requirements, ensuring Contracting Office receives all docs within 72hrs of request.
Knowledge and demonstrated experience in the administrative area with technical and administrative day-to-day support services. Must have knowledge of Federal Government office policies/processes/procedures, and the ability to quickly grasp newly assigned processes and procedures, including performing complex administrative, clerical, and related duties in support of a specific Government team, event, or individual. Be able to work independently with Excellent Sound Judgement, resouceful, creative, problem solver, strong with multi-tasking and organization skills, demonstrate abilty to main effective relations with clients and staff, excellent written and oral commuications is a must! Thorough knowledge of correspondence protocol, including both utilizing correspondence software tools, and hard copy correspondence packages. Excercise confidentiality, discretion, and demonstrate strong customer service skills. Office front desk support may also be required. Additionally, is flexible in adapting to deadlines and changing priorities.

Required Qualifications:

• *** US Citizen & Must possess a Secret Security Clearance! ***
• Ability to pass a Federal Government security/background check
• 2+ experience contract and acquisition procedures and processing
• Experience with maintaining and logging all signed contracts and provide status updates weekly.
• Must have knowledge of Federal Government office policies, processes, procedures
• Proven ability to produce quality work under deadlines
• Strong Organization Skills
• Work independently and as part of the team
• Demonstrate excellelnt communication skills Verbal / NonVerbal and Oral/Wiring at all levels of organizations
• Highly proficient executive level/standard documents (grammar, spelling punctuation, and preparation)
• Technology Proficient: Current Microsoft Office (Word, Excel, PowerPoint, Outlook), Access, Adobe Acrobat, Internet Web Browsers (Explorere, Good Crome, Edge, etc)
• Must have the ability to telework effectively with stable internet access
• Excersise Confidential is a Must!
• Bachelor’s Degree Required

Highly Desired:

• Experience in Finance Field in simliar role

Responsibilities:

• Reports individual duty status daily to the COR, maintain a log of contract progressions.
• Coordinates with the IH office for all current and future contracting requirements and ensures the Contracting Office receives all documents required to award a contract.
• Works through the COR, or the KO if the COR is not available, to resolve issues/conflicts, receive technical instructions, and ensure adequate performance of services.
• Operates an assigned Government computer to input, store, retrieve and manipulate data in various programs, including but not limited to Paperless Contract File (PCF). Uses various software programs to maintain IH files and update the IH Log with statuses of IH requirements.
• Contractor will work with IH Office to secure missing or legible copies of documentation, as appropriate, to assist the Contracting Office in awarding IH Contracts in a timely manner.
• Responds to and effectively handles time-sensitive calls and E-mails as they are received.
• Provides positive feedback to the COR for improvements in processes in IH requirements that will facilitate improved success rate, customer service, or relationships
• Gains and maintains familiarity with applicable U.S. laws, DoD policies, Army state policies relevant to the processes outlined above, upon commencement of services.
• Maintains and tracks all DE-obligation requests submitted to the Contracting Office. Coordinates with IH office to ensure proper documentation is received.
• Performs other duties as assigned that relate specifically to requirements of the IH office and the technical specifications outlined above. Coordinates with the COR to de-conflict any additional duties that may risk running outside of the scope of this contract.

________________________________________________________________________________

WORK ENVIRONMENT: This job requires work to be completed in a laboratory setting using standard office, medical and laboratory equipment. The employee must occasionally lift or move office products and supplies, up to 50 pounds.

APPEARANCE: All personnel shall be attired in business casual clothing for daily work. Attire worn should always ensure employees safety from working conditions (long pants, appropriate shirts and close toe shoes)

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must portray a professional business attire including closed toe shoes. The employee must always keep the safety of government property secured and undamaged. The employee must occasionally lift or move office products and supplies, up to 50 pounds.

IBEX IT Business Experts, LLC (IBEX) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, IBEX complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

IBEX expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of IBEX’s employees to perform their job duties may result in discipline up to and including discharge.

We excel because we all come from very different backgrounds, yet all fit into a culture that encourages an entrepreneurial thought process. It is the diverse perspectives of our IBEX employees that strengthen our organization. Come be a part of our innovative & inclusive team!

Job Types: Full-time, Contract

Pay: $33.28 - $35.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Contacts Liason or Contracts Administrative Assistant: 2 years (Required)

Security clearance:

• Secret (Required)

Work Location: One location

offroadmanagementgroup.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, offroadmanagementgroup.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, offroadmanagementgroup.com is the ideal place to find your next job.