Job description

JOIN THE BEST TEAM ON THE FIELD IN SPORT, SPIRIT & ACHIEVEMENT
At Varsity Brands, we believe every student deserves the opportunity to succeed and every educator wants to make a difference. It takes a team to make a real impact, and through our three distinct brands – BSN SPORTS, Varsity Spirit and Herff Jones – and our network of 9,000+ employees and independent representatives, we are proud to partner with schools, colleges and universities across the country to transform the student journey in SPORT, SPIRIT and ACHIEVEMENT.

Are you looking to play an important role on a winning team? Are you looking for more than “just a job,” but a place where you can truly thrive and have your daily contributions make a real difference in someone’s life? At Varsity Brands we’re a growing company where you can lend your skills and talents in support of a greater mission. In return, you get to work with great people on challenging assignments that will accelerate your professional growth.

HERFF JONES, DATA COORDINATOR
Location: Indianapolis, IN
Shift: 8:00am – 5:00pm Monday through Friday.

Hours can fluctuate to ten- and twelve-hour days if needed during peak season including Saturdays and Sundays due to customer demand. Seasons vary between January through end of May.

This is a regular, full-time position with benefit eligibility including, medical, dental, vision, life, 401(k), paid time off, and additional voluntary benefits.

YOUR OPPORTUNITY:
The Herff Jones Production team is looking for a Data Coordinator to join our team in Indianapolis, IN.

HERE’S HOW YOU’LL MAKE AN IMPACT:
Reporting to the Continuous Improvement Manager, you will be responsible for extracting and managing data metrics for the business, as well as building out and structuring of the files. In this role you will working with the departments to ensure the data is correct. It will take a strong focus on owning the data management for all operations of the business, as well as tracking and reporting on daily, weekly, and monthly schedules of the business’s metrics. A balance of priorities will be key to operating successfully in the role.

WHAT WE WANT YOU TO ACCOMPLISH:
First 90 Days:
Learn the core processes for the business as well as the manufacturing organization (high level overview).
Learn and take over daily reporting of metrics and the reporting of this across multiple teams.
Learn to extract and analyze data from our multiple data management programs.

First 180 days:
Serve as one of the primary points of contact for all business data request.
Act in a supporting role with the respective staff to ensure quality data is being passed along to the business.
Understand and be able to properly work through our business systems as well as with our contractors and DBA’s to pull the correct data.

First 360 Days:
Be able to handle all data requests and be cross trained across all aspects of data management system.
Understand and be able to properly develop reporting of business data, manage all data systems, and can utilize all of them into a seamless report out for business units.

WHAT YOU’LL BE DOING ON A DAILY BASIS:
Working with the business to extract and analyze data, they will use for their daily jobs.
Update and manage data dashboards and files.
Manage orders coming in from outside customers.
Manage the data tables to ensure correct information is being presented to the business.
Troubleshooting system inefficiencies and inaccuracies.

WHAT YOU’LL BRING TO THE TABLE:
High School Diploma required. Associates Degree preferred.
Proven success to effectively communicate (listening, writing and verbal) across all levels of an organization.
Previous experience with systems such as POWER BI, WRIKE, ORACLE, Google Docs, Microsoft Forms, SharePoint, and Microsoft Dynamics
SAP experience is a plus.
INTERMEDIATE/ADVANCED skills with Microsoft Office and learning new systems/technology with understanding some work is processed manually.
Demonstrated success in data file management and ability to make complicated data from multiple sources into a clear and concise report.
Excel (pivot tables/formulas).
Building out of File Structure.
Knowledge of formatting data for dashboards.

PHYSICAL ACTIVITIES: Daily activity includes but is not limited to:
Reading, lifting, communicating, carrying, sitting, grasping, reaching, standing, kneeling, walking, bending, twisting.
Ability to sit and work at a computer for long periods of time.
Be able to occasionally lift/move up to 25 lbs.
Noise level in the work environment is usually moderate.

THE MOST TRUSTED NAME IN CELEBRATING STUDENT MILESTONES – HERFF JONES

Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Herff Jones' products include class rings and jewelry, caps and gowns, yearbooks, diplomas, frames, announcements, and Greek accessories as well as motivation and recognition programs. Since 1920, our team has worked alongside students, faculty, and staff on campuses nationwide to help build a stronger community and celebrate student milestones. Our continued success relies on hiring extraordinary talent, with a passion for making a difference and eagerness to roll up the sleeves, to help us write the story of our next 100 years.

Varsity Brands companies are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, gender, sexual orientation, gender identity, veteran’s status, age or disability.

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