Level

Job Location

Position Type

Job Shift

Job Category

Scope of Position

The Engineer Coordinator is responsible for providing administrative support to Engineering management, such as answering telephones, filing, typing, preparing reports, maintaining data bases and other projects as assigned. This position requires excellent verbal communication skills, good judgement, and strong time management skills to meet deadlines.

Position Requirements

• Experience in an administrative assistant professional area is required.
• Professional demeanor appropriate for a luxury environment.
• Knowledge of different Engineering functions, preferred.
• Ability to perform clerical duties.
• Proficient in the use of MS Office Suite programs (MSWord, Excel, PowerPoint, Outlook).
• Strong, positive guest and employee relation skills.
• Ability to meet deadlines, work with little supervision and be flexible to handle interruptions.

Responsibilities

• Provides administrative support for the Engineering department to include, but not limited to, answering telephone calls, processing mail, filing, processing invoices, and ordering supplies.
• Coordinates work activities including contractor work.
• Manage scheduling and appointments.
• Places orders for product and services; maintains proper purchase order control systems.
• Keeps track of all department invoices and maintains a proper check book system.
• Tracks and maintains Service Dispatch system data. Keeps track of work orders.
• Prepares reports as requested for a more informative database for improved management decision-making and critical evaluation of work activities.
• Interacts and communicates with Housekeeping, Front Desk, and other key departments to expedite service needs.
• Coordinates, issues, and modifies work schedules for engineering.
• Assist with payroll related matters, keeps track of attendance, vacations etc.
• Prepare and/or edit documents, such as expense reports, memos, and invoices.
• Negotiate with Vendors.
• Maintains proper stock of office supplies and keeps office clean and organized.
• Attends meetings and events to maintain favorable working relationships among resort employees and promote maximum morale, productivity, and efficiency.
• Attend all scheduled training classes.
• Complete assignments and projects in a timely manner.
• Performs other duties as assigned by management.

Education

• High school diploma, GED

OR

• 4-year bachelor's degree in Hotel and Restaurant Management, Hospitality, Business Administration, or related major preferred.

Skills and Abilities

• Ability to communicate in the English language. Second language is a plus.
• Ability to work flexible schedules including holidays and weekends and able to perform multiple tasks.
• Ability to meet deadlines, work under pressure and work independently.
• Experience using computers and software programs such as Microsoft Office (Word, Excel, and Outlook).

Physical Requirements

• Sit or stand at a desk for long periods of time.
• Intermittently twist to reach equipment or supplies surrounding desk.
• Use telephone and computer keyboard daily.
• Must be physically fit to lift, pull, and push items up to 50 pounds.
• Requires standing/walking/reaching and bending throughout shift.
• Must be able to frequently move throughout the resort.