Job description
St. Norbert College (SNC), a nationally-ranked, private, Catholic, liberal arts college is seeking an Event Coordinator. This position is responsible for servicing customers in the planning and coordination of meetings, conferences, and catering facets for St. Norbert College and ensuring event details are communicated.
Required Minimum Qualifications:
Education -
Experience and Credentials -
Working Conditions:
Regular work hours are Monday – Friday, 8:00 am – 4:30 pm working on campus with many interruptions throughout the day as well as occasional weekends. This position may be asked to assist with our day-to-day operations to fulfill an event need.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the duties and responsibilities of the job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform this job.
Specific responsibilities:
Provide exceptional service to internal and external customers in the planning and coordination of all aspects of the meetings and events held on campus - 20%
Work with Event Managers, Associate Director of Catering and Conferencing, Manager of Conference and Events, Assistant Head Chef of Catering in the effective communication of standard operating procedures in the sale and production of the food and beverage services. - 15%
Communicate the logistical details of event set ups with the Campus and Bemis Operations staff to ensure an understanding of the details necessary to carry out events. - 15%
Establishes and maintains relations with clients and guests to collect all event logistics, help guide them to event solutions, communicates and follows through with client deadlines by keeping them on task. Organize all information collected within our event management system on a continuous basis. Ensures all event information is entered accurately to what each customer needs, pricing is up to date, and our policies/practices are met. - 25%
Assist the Manager of Conference and Events with the activities of the year-round conference services program. Maintain a working knowledge of the operation to assist with conducting tours for potential events, discuss rates related to space usage and set up style, audio visual capabilities of the venue and sell food and beverage. - 10%
Self-manage various processes of planning multiple events at once by switching back and forth between tasks based on their importance and urgency. - 15%
Perform additional duties as assigned and attend College required training. Regular attendance is required. Work in a manner that is aware of personal safety and the safety of others and observes safety, health and sanitation codes, regulations, or practices required by the College or governmental authority.
Required Minimum Qualifications:
Education -
-
High school diploma or equivalent.
Experience and Credentials -
-
2-3 years of clerical, meeting planning, hospitality, or customer service experience.
Knowledge, Skills, and Abilities -
-
Knowledge of audio/visual equipment and ability to use it effectively.
-
Ability to interact professionally with coworkers and customers, particularly in conflict situations.
-
Ability to multitask, meet specific deadlines, and prioritize tasks and assignments.
-
Skilled in basic math computations such as addition, subtraction, multiplication, and division.
-
Knowledge of computer programs (Microsoft Office, Google Apps) and ability to learn upgrades and new programs as needed.
-
Ability to exercise good judgment and decisions in an expeditious manner.
-
Skilled at setting a good example for others.
-
Skilled at organizing events, programs, projects and seeing them through to completion.
The College may consider any equivalent amount of credentials, licensures, training, or experience that provides the necessary knowledge, skills, and abilities to perform the duties and responsibilities of this job.
Working Conditions:
Regular work hours are Monday – Friday, 8:00 am – 4:30 pm working on campus with many interruptions throughout the day as well as occasional weekends. This position may be asked to assist with our day-to-day operations to fulfill an event need.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the duties and responsibilities of the job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform this job.
-
Generally a sedentary position working in a professional office environment. Lifting, carrying, pushing, and pulling no more than 20 lbs, at times. Will need to move within office and building with occasional meetings in other buildings on campus.
Benefits package:
The College offers an outstanding benefits package including health, dental, vision and life insurance; retirement plan; paid time-off and tuition waiver. For more information, please visit:
https://www.snc.edu/hr/workinghere.html
.
Application instructions:
Applications received by April 25, 2023 are ensured of receiving full consideration. However, applications will be accepted until the position has been filled.
Statement on Diversity, Equity and Inclusion:
St. Norbert College provides safe, inclusive, and anti-racist educational and work experiences for our faculty, staff, and students of color, congruent with our Catholic, Norbertine, and liberal arts values. Therefore, we invite candidates who have demonstrated a commitment to equity, diversity, inclusion, and belonging to join our community of teaching and learning. We are seeking to hire staff who are committed to infusing equity, diversity, inclusion, and belonging (EDIB) into their work.
The college supports educational experiences that challenge students, faculty, staff, and administrators to expand their awareness of factors that impede our appreciation of both the richness and complexity of diversity. Opportunities to confront, examine, and renegotiate our understanding of power, privilege, and inequality as they are manifested in our society will be key to these endeavors.
Non-Exempt
Scheduled Weekly Hours:
40
The duties and responsibilities listed in this job description are intended to describe the general nature and level of work that may be performed. The omission of specific statements of duties does not exclude them from the job if work is similar, related or a logical assignment to the job. Percentage of time may vary widely depending on the needs of the position during any particular time period. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
offroadmanagementgroup.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, offroadmanagementgroup.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, offroadmanagementgroup.com is the ideal place to find your next job.