We are seeking a well-organized Executive Assistant to provide support for the Division President of Southern California. The ideal candidate is energetic, adaptable, and an active thinker who always looks for the best approach. The EA must be able to work independently and enjoy the administrative challenges of supporting a diverse team to include senior leadership and multiple departments. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.

Responsibilities

• Manage a busy calendar, interacting with both internal and external parties.

• Deliver exceptional service to all internal and external clients and visitors.

• Organize travel needs and prepare detailed travel itineraries for President using Clark’s travel site – Egencia.

• Organize and submit expense reports via Coupa platform.

• Handle event planning to include region wide team gatherings

• Coordinate regional philanthropy/volunteering.

• Meeting Presentations.

• Coordinate internal meetings as well as conference room coordination and support.

• Prioritize and manage multiple projects simultaneously.

• Maintain accurate documentation and filing systems; owner contracts and business licenses.

• Provide support to other members of the department's team as needed.

• Other duties may be assigned, as necessary

Qualifications

• 7+ years experience in an Executive Assistant or similar role supporting senior leadership and/or department in administrative capacity

• Demonstrated ability to 'think on your feet' and solve problems

• Personal confidence and a passion for customer service

• Can-do attitude with superior organizational skills and accuracy

• Ability to maintain confidentiality in all aspects of job responsibilities

• Clear and concise written and verbal communication skills

• Ability to juggle multiple competing priorities under deadlines

• Must be advanced in Microsoft Office applications. Google Suite is a plus

• Ability to navigate online platforms, such as WorkDay, Salesforce, Coupa & Egencia

• Ability and willingness to work occasional early mornings, evenings, and/or weekends as needed

• Must have mode of transportation to run occasional errands

• Alignment to Clark Standards of Excellence: self-motivated, results-oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction, and executes

Clark offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package that includes health benefits (medical and dental plans), paid time off (vacation, sick and holiday), financial benefits (retirement plan with both match and annual company contribution, life insurance, short and long term disability, and commuter benefits). Additional benefits include fitness reimbursement, healthcare and dependent care pre-tax spending plans, tuition reimbursement, back-up daycare and family support benefits, EAP, work life assistance and a holiday contribution program. Base salaries will be determined by factors such as geographic location, education, skills, experience, and market considerations. For this role the base salary range is $75,000-115,000.

https://www.clarkconstruction.com/careers/clark-experience.

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